Project Coordinator - Heavy Civil Construction

Description

Key Responsibilities

• Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
• Create and maintain RFI, Submittal and other logs as assigned
• Processes information within specific timeframes in order to maintain efficiency and timeliness.
• Provides timely and effective communication to internal and external stakeholders.
• Supports project management during the award process by:
• Setting up, issuing, fully executing subcontracts and filing as appropriate
•  Organizes information into standard formats and reports in various systems and locations. 
• Maintains documents per established file structure: Autodesk, Procore, Doc Express, Unifier, etc.
• Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
• Distributes potential change orders (PCOs) and requests for information (RFIs). Follows up as needed to ensure timely responses.
• Supports project management with project deliverables, such as managing information electronically, processing various documents (such as submittals, pay applications, compliance documentation, requests for information and change documents).
• Meet client timeline commitments
• Solicits and applies feedback to improve quality and service.
• May support various administrative needs for the project team as needed. 
• Coordinate and assist Project Manager to finalize all agreements for subcontractors and suppliers
• General administration support for the Project Manager within his/her area including routing of documents, request for approval, drafting of internal memos and department workflow.
• Other duties as assigned

• Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements, and creating, tracking and following up on bid communications.
• Solicit Sub & Material Quotes - emails, phone calls, try for 3 quotes in every scope
• Create Dropbox Folder, Populate with plans/specs and share with vendors
• Fill Out Bid Packets & submit to project owners
• Manage

  bids@mjhughes.com

  email account - rename and file all pertinent emails
• Populate google earth with suppliers and subcontractors
• Update and maintain vendor database in MS Excel
• Document good faith efforts when requested

Skills, Knowledge and Expertise

• Construction industry experience
• Ability to perform work accurately and completely, and in a timely manner
• Excellent both verbal and written communication skills
• Proficiency in MS Office, especially Microsoft Excel.
• Organizational skills, especially file organization on a terminal server.
• Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals
• Critical thinking ability
• Ability to deliver quality through attention to detail
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of administrative, office and general billing procedures
• Ability to build relationships and collaborate within a team, internally and externally

Benefits

• Health Insurance - 100% paid for employee - additions such as group dental, vision and life available for purchase.
• Paid Time Off - Accrued PTO/Sick Pay
• Paid Holidays - 7 paid Holidays per year
• 401k + company match
• Annual bonus based on Company productivity