Project Coordinator

Job Summary:

The Project Coordinator will manage the job order process from the point of receiving a purchase order to the delivery of the product to the job site. He/She acts as a liaison between the company, customers, and vendors.

Duties/Responsibilities:

• Manages the project lifecycle by completing associated tasks on time, to specifications, and with accuracy and efficiency.
• Outlines the tasks involved in the project and delegates tasks as needed.
• Conducts cost analysis, estimating expected costs for the project.
• Maximizes profit for each project helping the sales department reach company objectives.
• Completes the submittal package and shop drawings to the determined schedules and the needs of our customers and production department.
• Enter PO or contracts into Titan Precast Management Software
• Coordinate the ordering of all material and research pricing and availability for the project ensuring accuracy and delivery time.
• Conducts risk assessments; reports identified risks to management; provides recommendations for mitigation of risk (including termination of the project if appropriate).
• Addresses questions, concerns, and/or complaints throughout the project.
• Oversees production and delivery on behalf of the customer.
• Communicates and collaborates with internal departments to ensure projects, timelines, and customer expectations are met.
• Maintains the HubSpot CRM database.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Proven ability to manage multiple projects simultaneously, ensuring timely delivery and adherence to specifications
• Strong skills in cost analysis, budgeting, and risk assessment to support profitability and strategic decision-making
• Excellent verbal and written communication skills; able to liaise effectively with internal teams, vendors, and customers
• Comfortable working with shop drawings, submittal packages, and industry-specific software tools
• High level of accuracy in data entry, documentation, and order processing
• Ability to anticipate challenges, resolve issues proactively, and recommend improvements
• Strong time management and task delegation abilities to keep projects on track
• Responsive to client needs, with a commitment to delivering high-quality service
• Experience supporting sales and marketing teams with product knowledge and training materials

Education and Experience:

• High school diploma or equivalent required
• Experience in project coordination, construction, manufacturing, or related industry
• Degree, Technical or Vocational training in Business Administration, Construction Management, Engineering, or a related field preferred
• Experience with CRM systems (e.g., HubSpot) and project management software (e.g., Titan Precast Management Software) is highly desirable

Physical Requirements:

• This is a largely sedentary role with frequent requirements to stand and walk.
• Occasionally required to stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include vision, distant vision, and color vision. Depth perception and ability to adjust focus.

EEO Statement:

Gainey's is an equal-opportunity employer. Gainey's does not tolerate discriminating based on race, national origin, color, religion, sex, sexual orientation, disability, age, veteran status, genetic information, or any other characteristics protected by law. Equal opportunities are extended to all terms and conditions and privileges of employment as well as the use of all company facilities participating in all company-sponsored activities and employment actions such as promotions, compensation, benefits, and terminating employment.