Project Coordinator I, Coc (4009)

Job Purpose

The Project Coordinator I supports daily academic and administrative operations within the College of Chiropractic. This role provides professional, customer-focused assistance to students, faculty, staff, and campus visitors while performing a variety of administrative and coordination functions. The ideal candidate is organized, detail-oriented, and able to work effectively in a fast-paced academic environment.

Essential Job Functions

Academic and Administrative Support

• Serve as an administrative resource for faculty, staff, students, and visitors, maintaining professionalism, confidentiality, and discretion.
• Assist with course offerings and faculty scheduling processes to ensure accuracy, timeliness, and compliance with academic requirements.
• Prepare, proofread, and distribute correspondence, reports, and other departmental documents.
• Support records management activities, including filing, data entry, tracking, and archiving materials.
• Attend departmental and divisional meetings; record, prepare, and distribute meeting minutes and follow up items in a timely manner.
• Assist with scheduling and coordination of department and division activities.
• Manage incoming and outgoing departmental mail and deliveries.

Operational & Technology Support

• Maintain office supplies and coordinate equipment maintenance.
• Utilize institutional systems and educational technologies to support operations.

Additional Duties And Responsibilities

• Perform additional duties as assigned to support departmental and University needs.
• Demonstrate a student centered and service oriented approach in all interactions.
• Anticipate and respond effectively to internal and external customer needs.
• Maintain a professional appearance and conduct in accordance with University policies.

Education, Training and/or Experience

• A High School Diploma or equivalent
• Three (3) or more years of clerical office experience.
• Three (3) or more years customer service experience.
• Must be able to sit for extended periods of time with or without accommodation.

Preferred Qualifications

An A.S. Degree in Business Administration or equivalent with two (2) to three (3) years of secretarial support experience is desired.

Knowledge, Skills, And Abilities

• Strong attention to detail and organizational skills.
• Proficiency with standard office software, including data entry and spreadsheet applications.
• Effective verbal and written communication skills.
• Ability to work independently and manage assigned responsibilities.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work effectively with diverse groups and in a collaborative environment.
• Basic mathematical skills.
• Ability to operate standard office equipment.