Project Coordinator II - PLA

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide.

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Project Coordinator II at Pharis Design, you will be responsible for supporting the successful execution of landscape architecture and land development projects by providing a balance of administrative support and entry-level design assistance. Approximately 60% of the role is dedicated to office administration, including coordinating project documentation, managing schedules and communications, maintaining records, assisting with proposals, invoicing, and project tracking, and supporting daily office operations. The remaining 40% involves beginner-level design tasks such as preparing and revising drawings, assembling presentation materials, conducting site research, organizing project files, and assisting Project Managers and design staff with project production. This position offers the opportunity to build both administrative and technical skills while contributing to a collaborative, fast-paced professional environment.

A TYPICAL DAY MIGHT INCLUDE:

• Schedule Project Meetings. 
• Attends design review meetings and must coordinate with other team members to execute multidisciplinary projects. 
• Preparing Project Schedules 
• Assisting with FDOT project negotiations and AFP preparation
• Assisting with Invoicing through CITS
• Filing project documents. 
• Manage task and deliverables list. 
• Maintaining staff schedules. 
• Bidding phase assistance, contract award, and construction contract administration. 
• Preparing formal project letters and correspondence. 
• Setting up Project Accounting workplans in business system 
• Monitoring sub-consultants including reviewing contract and insurance certificates to ensure compliance with company policies and procedures. 
• Business Development tasks as needed 
• Proposal tasks as needed 
• Special projects as requested by manager. 

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• • High School Education required. Some college or a college degree is preferred.

REQUIRED QUALIFICATIONS:

•  5+ years of professional experience in Project Coordination.

• Experience in the Engineering or Construction industry is a plus.

• Working knowledge of Microsoft Office Suite of programs

• Working knowledge of Adobe Suite, AutoCAD and BlueBeam

• Ability to work on several projects concurrently.

• Ability to efficiently utilize time in executing assigned tasks accurately, on schedule, and within budget.

• Strong analytical, conceptual, communication and organizational skills.

• Ability to effectively interface with all levels of personnel and management.

• Ability to work and thrive in a team environment and build strong relationships.

• Strong problem-solving skills.

• Ability to self-motivate and work productively without supervision.

• Excellent oral and written communication skills.

 LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.