Project Coordinator III (EII3)

Mindlance

North Chicago, IL

Apply

JOB DETAILS

SKILLS

Accounting, Accounting Close, Accounting Standards and Regulations, Analysis Skills, Billing, Budget Management, Budget Reporting, Budgeting, Business Solutions, Cadence, Capital Expenditure (CAPEX), Communication Skills, Cost Control, Cross-Functional, Data Analysis, Finance, Financial Analysis, Financial Planning, Financial Policies, Financial Regulations, Financial Risk, Forecasting, Information Technology & Information Systems, Investment Management, Maintain Compliance, Microsoft Excel, Multitasking, Operational Audit, Operational Expenditure (OPEX), Power BI, Process Improvement, Product Lifecycle, Project Lifecycle, Project Management Software, Project Planning, Project Portfolio Management (PPM), Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Reporting Dashboards, Reporting Skills, Research & Development (R&D), Resource Management, Risk, Risk Management, SAP Supplier Relationship Management, Statement of Work (SOW), Systems Analysis, Technical Support, Time Management

LOCATION

North Chicago, IL

POSTED

8 days ago

Bill Rate: ***
Location: Onsite at Lake County
Assignment Length: 7 months

Job Description:
As a project coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function in the biopharmaceutical industry. Main responsibilities will include financial planning, budgeting, forecasting, and providing data-driven insights into the financial health of a portfolio of projects.

This role plays a pivotal role in ensuring the success of projects by providing accurate data, insightful analysis, and strategic guidance to project teams. The position requires a combination of financial expertise, analytical skills, project management skills, and effective communication through oversight of multiple projects across the entire project management lifecycle from initiation to closure.

Key Responsibilities:

Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.

Complete month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.

Support Portfolio managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities

Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans

Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers

Develop and update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.

Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers ensuring PPM tools contains accurate data

Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners

Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt

Partner with Project and Portfolio managers to ensure that projects adhere to financial policies, regulations, and accounting standards for IT projects

Provide feedback on opportunities for process improvement and/or leveraging technology to automate tasks, reports, and processes

Qualifications & Skills:

Bachelor's degree in finance, accounting, or a related field

5+ years of work experience managing projects with an emphasis on cost management

Must be proficient in MS Excel

Ability to multi-task and manage multiple projects under tight deadlines

Ability to establish and maintain effective working relationships with stakeholders

Experience with SAP, SRM, PowerBI and Clarity PPM a plus

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

About the Company

Mindlance

Resume Resources

Free Resume Templates Free Resume Builder