Project Coordinator

PROJECT COORDINATOR

Reports To:

Corporate Project Manager

Exemption Status:

Non-Exempt

Hours per week:

Full-time, 40 hours

Department:

Administration - 100000

Salary Grade:

ACT6

SOC Code:

13-1082

Overall Responsibilities:

The Project Coordinator supports the successful planning, execution, and completion of organizational projects under the direction of the Corporate Project Manager. This position coordinates project activities, maintains schedules and documentation, facilitates communication among stakeholders, and assists in tracking project progress to ensure deliverables are completed on time and aligned with organizational goals. The Project Coordinator serves as a key resource for maintaining consistency, accountability, and collaboration across projects.

Education and Experience:

• Associate's degree in Business Administration, Project Management, or a related field required; bachelor's degree preferred.
• Minimum of two (2) years of experience in project coordination, administrative support, or a related role.
• Experience working in a cross-functional environment and supporting multiple priorities simultaneously.
• Experience with project management software and Microsoft Office applications preferred.
• Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM) certification is a plus.

Required Skills and Abilities:

• Strong organizational and time management skills with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to maintain accurate records and documentation.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while collaborating effectively with diverse teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Familiarity with project management principles, tools, and best practices.
• Strong customer service and interpersonal skills.

Job Duties and Responsibilities:

• Support the Corporate Project Manager in planning, coordinating, and monitoring project activities.
• Maintain project schedules, timelines, action items, and status reports.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up actions.
• Monitor project milestones and communicate progress, risks, and issues to the Corporate Project Manager.
• Assist with gathering requirements, maintaining project documentation, and organizing project files.
• Facilitate communication among internal departments, external vendors, and stakeholders.
• Track project deliverables and ensure timely completion of assigned tasks.
• Prepare reports, presentations, and other materials to support project activities.
• Assist in identifying opportunities for process improvement and operational efficiency.
• Support change management and implementation activities associated with projects.
• Perform other duties as assigned by the Corporate Project Manager