Project Coordinator/Inside Sales

Project Coordinator / Inside Sales

Rasmussen Mechanical Services | Denver, CO | Full-Time

Since 1970, Rasmussen Mechanical Services has been a family-owned business built on long relationships with our customers, with our employees, and with the communities we serve across the Midwest and Rocky Mountains. We've grown to over 200 people across seven locations, but we've kept the small-company feel that's made people stay with us for 20, 30, even 37 years.

We're looking for a Project Coordinator / Inside Sales to join our Denver team.

The Role

You'll be the person who keeps our Denver projects organized from the first quote through final close-out. Working alongside our location manager, you'll build estimates and proposals, handle the procurement and paperwork that keep jobs moving, and stay in front of customers from the initial request to the final invoice.

This is an office-based role. Your work happens at the desk, and it's what makes everything else on our Denver team run smoothly.

What you'll own:

Preparing takeoffs, estimates, and proposals from drawings, field notes, and vendor pricing

Requesting and comparing pricing from equipment vendors and manufacturer reps

Building ROI and payback numbers when it helps a customer say yes

Issuing purchase orders and tracking equipment, materials, and submittals through delivery

Tracking project budgets and job costs, and flagging variances to the location manager

Preparing and processing change orders

Supporting close-out O&M manuals, warranties, as-builts, and final billing

Following up on open quotes and keeping customers updated on project status

Keeping job files, the CRM, and project tracking accurate and current

What You Bring

23 years in a coordination, inside sales, estimating support, purchasing, or project administration role in construction, HVAC, mechanical, or distribution background preferred

Some exposure to takeoffs, estimating, or reading mechanical drawings and specs

Comfort tracking budgets, purchase orders, and change orders accurately

Strong organizational skills and the ability to juggle several jobs at once without losing track of details

Confidence on the phone and over email with customers and vendors

Solid Excel skills and a willingness to learn new software

Clear, professional written communication

High school diploma or equivalent technical coursework or an associate's degree is a plus, not a requirement

If you've been doing this work at a mechanical or specialty contractor and want more ownership than your current seat gives you, we'd like to talk.

Nice to Have (Not Required)

Experience at a mechanical contractor, supply house, distributor, or manufacturer rep

Familiarity with HVAC, boiler, controls, or piping terminology

Experience with Procore, ServiceTitan, or similar project and service software

Exposure to job costing or WIP reporting

Where This Role Can Go

This is a starting point, not a dead end. Our location managers, directors, and project leaders mostly came up through RMS. If you want to grow into estimating or project management, we'll teach you and with ten specialized departments under one roof, there's a lot to learn from.

Why People Stay at RMS

Family-owned, and it shows. The Rasmussens are still here. Leadership is accessible, decisions get made quickly, and people get treated like people.

The full toolbox. Ten specialized departments HVAC, boilers, mechanical construction, controls, reliability, and more all under one roof.

Industry-leading pay and benefits, plus a culture that takes work-life balance seriously.

Compensation & Benefits

Base pay range: $85,000 $100,000 annually, depending on experience.

Benefits include medical, dental, and vision coverage; 401(k) with company match; paid time off and paid holidays; and eligibility for our annual discretionary bonus program.

Applications will be accepted on an ongoing basis until the position is filled.