Project Coordinator - Inventory & Operations

Project Coordinator, Inventory Setup and Operations Support

The Project Coordinator, Inventory Setup and Operations Support, is responsible for supporting the planning, coordination, execution, and documentation of inventory setup activities across assigned operational sites. This position will assist with inventory configuration within the ERP system, physical organization of inventory locations, validation of setup accuracy, and ongoing coordination with operational stakeholders. The role requires strong organizational skills, attention to detail, basic analytical capability, and the ability to communicate professionally with operations directors, managers, supervisors, and frontline staff. The successful candidate must be willing and able to travel between assigned sites to support implementation and readiness activities.

Key Responsibilities:

• Coordinate inventory setup activities across multiple assigned sites, including ERP system configuration support, item and location setup, product organization, labeling, location mapping, and readiness validation.
• Support warehouse and inventory control processes, including cycle counting, reconciliation, discrepancy resolution, and inventory accuracy reviews.
• Assist with the physical organization of materials, supplies, and equipment to promote efficient workflow, accessibility, and operational readiness.
• Travel between assigned operational sites to coordinate inventory setup, verify physical organization, and support on-site implementation activities.
• Monitor project tasks, timelines, deliverables, action items, and follow-up activities to support timely completion of inventory setup milestones.
• Collect, review, validate, and summarize inventory and operational data to identify discrepancies, trends, gaps, and opportunities for process improvement.
• Provide and maintain accurate and professional status updates, reports, and trackers, inventory records, project files, notes, and process documentation for leadership and operational stakeholders.
• Serve as a professional point of contact and executive project tasks with operations directors, managers, and supervisors.
• Identify and escalate risks, delays, inventory discrepancies, system setup issues, and process concerns in a timely and appropriate manner.
• Support standardization, continuous improvement, and adherence to established inventory setup and warehouse organization processes.

Required Qualifications:

• Minimum of High school diploma or equivalent and 2-3 years of experience in warehouse operations, inventory control, logistics, supply chain, materials management, or a related operational environment.
• Proficiency with Microsoft Excel, including sorting, filtering, basic formulas, data tracking, and report preparation: may require demonstration of proficiency.
• Experience supporting inventory setup, stockroom organization, warehouse layout, materials management, or operational readiness activities.
• Working knowledge of inventory control practices, including item setup, location setup, receiving, stocking, cycle counting, reconciliation, and inventory accuracy validation.
• Basic analytical skills, including the ability to review data, identify discrepancies, summarize findings, and prepare clear reports or trackers.
• Strong verbal and written communication skills, with the ability to interact professionally with leadership, managers, supervisors, staff, and cross-functional partners.
• Strong organizational, prioritization, and follow-through skills, with the ability to manage multiple tasks, timelines, and competing priorities.
• High attention to detail and commitment to documentation accuracy, inventory integrity, and process compliance.
• Ability to work independently and collaboratively in warehouse, office, stockroom, and operational environments.
• Willingness and ability to travel between assigned operational sites as needed to support inventory setup, validation, and implementation activities.

Work Environment:

This position requires work in warehouse, stockroom, office, and operational site environments within a hospital setting. Regular site-to-site travel may be required to support ERP inventory setup, physical inventory organization, validation activities, stakeholder coordination, and implementation readiness. The role may require standing, walking, organizing materials, reviewing inventory locations, and supporting on-site operational activities.

Equal Employment Opportunity:

The organization is an equal opportunity employer and considers qualified applicants without regard to legally protected status. Employment decisions are based on business needs, job requirements, and individual qualifications.