Project Coordinator IV

Job Title: Project Coordinator IV

Location: Schenectady, NY

Pay Rate: $57.62/hr, W 2

Duration: 12+ Month Contract

Work Mode: Hybrid - Minimum 3 days in office

Summary:

• Working Hours: 8am - 5pm

Responsibilities:

• Collaborate with Engineering and Operations teams to define and document scopes.
• Review inspection reports and analyze damage photos.
• Build detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems.
• Support the full purchase order lifecycle, including submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing.
• Review vendor invoices within a 14-day SLA and resolve discrepancies with project managers and suppliers.
• Maintain an accurate, up-to-date financial tracking sheet.
• Provide ad-hoc operational support, such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks.

Requirements:

• HSD/GED at minimum.
• Experience in operations support, project coordination, or administrative support within a technical or field environment.
• Proficiency in Excel for tracking, data management, and reporting.
• Ability to work across multiple systems/tools (e.g., Smartsheet, Salesforce, other internal proprietary programs).
• Experience managing purchase orders and/or financial tracking (invoicing, budgeting, cost tracking).
• Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.).