Project Coordinator
Salary Range: $55,000-$70,000 based on experience
We're looking for an experienced Project Coordinator who thrives in fast-paced environments, excels at managing multiple moving parts, and has strong communication skills. The ideal candidate enjoys being a part of a team and loves seeing a project through from start to finish!
What You’ll Do:
- Collaborate cross-functionally with project managers, operations, vendors, and finance teams to ensure accurate project tracking, reporting, and project execution
- Manage project schedules, labor planning, and logistics coordination, ensuring efficient movement of materials, equipment, and resources across multiple projects
- Develop install plans and coordinate directly with subcontractors and vendors to execute project work on time
- Track, schedule, and confirm material and equipment shipments to ensure accurate and timely delivery
- Build and maintain vendor relationships to support reliable service and delivery performance
- Identify, troubleshoot, and resolve project issues in real time to keep timelines, scope, and priorities on track
- Manage project scope changes and change orders, ensuring proper documentation, approvals, and communication
- Create and process purchase orders (POs) with accuracy and timeliness
- Support invoicing, billing, and job reconciliation, including tracking costs and assisting with budget vs. actual analysis and project closeout
- Maintain organized project documentation, including schedules, POs, invoices, change orders, and reports
- Produce and maintain regular project updates, including status reporting, progress tracking, and risk identification
- Coordinate and support site visits, ensuring work progress aligns with project standards and expectation
- All other responsibilities/duties as assigned
What You Need:
- Preferred: Associate’s or Bachelor’s Degree
- Strong organizational and leadership skills, with the ability to influence and motivate teams
- Experience working across complex organizations with multiple stakeholders
- A proactive, problem-solving mindset and ability to thrive under pressure
- Budget management experience for significant projects
What We Offer:
- Employee Ownership (ESOP) - build long-term wealth as an owner
- 401(k) with company match
- Multiple healthcare options including company paid plan (medical, dental, vision)
- Paid time off + holidays
- Company-paid short-term, long-term disability & life insurance
About Us:
Become our next millionaire. Alliance Material Handling is a 100% employee-owned company where every team member shares in the success they help create. We believe in rewarding hard work with real financial opportunity and long-term career growth.