Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator supports Project Managers and field teams across active construction projects, ensuring work stays organized, on schedule, and runs efficiently. This role focuses on scheduling, billing, data entry, and internal coordination, and is ideal for a detail-oriented, proactive professional who is eager to grow within the construction industry. While technical skills can be trained, strong communication, initiative, and professionalism are essential.

Responsibilities

• Support Project Managers with daily project coordination and administrative activities to keep projects running smoothly.
• Assist with project scheduling, track timelines, and update project status to ensure milestones are met and communicated clearly.
• Manage billing support, including coordinating invoicing and tracking job costs to maintain accurate financial records.
• Coordinate per diem and logistics for field staff, including arranging travel and accommodations as needed.
• Maintain clear and consistent communication between project teams, field personnel, and internal departments to support alignment and collaboration.
• Assist with accounts receivable functions, including tracking payments and following up on outstanding items when necessary.
• Enter, update, and maintain project data within internal systems, with experience in Spectrum or similar ERP/accounting systems considered a plus.
• Organize and maintain project documentation, reports, and records to ensure information is accessible and up to date.
• Support general office and project operations as needed, contributing to a smooth and efficient work environment.

Essential Skills

• 1-5+ years of experience in project coordination, construction administration, or a similar role, preferably within the construction industry.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills to interact effectively with both office and field staff.
• High level of professionalism and attention to detail in all aspects of work.
• Self-starter with a proactive, "go-getter" mindset and a strong willingness to learn.
• Experience with construction software such as Spectrum or similar ERP/accounting systems.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Ability to maintain accurate data entry and documentation within internal systems.

Additional Skills & Qualifications

• Experience in the construction industry, particularly with infrastructure or heavy civil projects, is preferred.
• Comfort working closely with Project Managers, field personnel, and internal departments in a collaborative environment.
• Coachable attitude and openness to hands-on training on technical aspects of the role.
• Dependable, professional, and easy to work with, contributing positively to team dynamics.
• Strong interpersonal skills and the ability to build effective working relationships.
• Familiarity with billing processes, job cost tracking, and accounts receivable procedures.
• Ability to manage per diem and travel logistics for field staff efficiently.
• Interest in long-term growth within a stable and respected organization.

Work Environment

This role is based on-site in an office environment in Kansas City, Kansas. The position offers exposure to large-scale infrastructure and heavy civil construction projects within an established, family-owned company with over a century in the industry. The work setting is professional and team-oriented, with supportive colleagues and hands-on training to help you develop technical skills and grow in your career. You will primarily work with office technologies such as Microsoft Office and construction ERP/accounting systems like Spectrum, while collaborating closely with both office and field staff in a stable and respected organization.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, KS.

Pay and Benefits

The pay range for this position is $38.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,KS.

Application Deadline

This position is anticipated to close on Jul 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.