Project Coordinator

Lancesoft

Lawrence Township, NJ

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Biotech and Pharmaceutical, Budget Management, Communication Skills, Cross-Functional, Data Analysis, Documentation, File Maintenance, Financial Reporting, Forecasting, Interpersonal Skills, Legal, Logistics, Maintain Compliance, Marketing/Promotional Messaging, Microsoft Excel, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Peer-to-Peer Marketing, Performance Metrics, Pivot Tables, Presentation/Verbal Skills, Process Management, Program Evaluation, Program Planning, Project Tracking, Project/Program Coordination, Project/Program Management, Promotional Programs, Promotional Strategy, Record Keeping, Regulations, Regulatory Compliance, Reporting Dashboards, Time Management, Traceability, Vendor/Supplier Selection, Writing Skills

LOCATION

Lawrence Township, NJ

POSTED

10 days ago

Job Title: Program Coordinator, Promotional Education
Location: Lawrence Township, NJ 08648
Duration: 12 Months
Hybrid: 50% Onsite
Hours: Monday - Friday 8: 30am-5: 00pm

Job Description:
The Program Coordinator will partner closely with the Senior Manager to support the development and execution of Promotional Education Program strategies, including peer-to-peer (P2P) initiatives, in alignment with business priorities. The Program Coordinator, Promotional Education provides high-level operational and administrative support to help manage day-to-day responsibilities, ensuring programs are effectively planned, tracked, and delivered. This role serves as a central point of coordination across cross functional teams, streamlining communication, maintaining project documentation, and keeping initiatives on track.

Key Responsibilities:
Reporting & Data

Track program milestones, timelines, and deliverables, providing regular status updates and dashboards to support operational oversight and decision making.
Prepare routine and ad hoc reports summarizing program performance, metrics, and key outcomes for internal stakeholders.
Maintain accurate and organized program documentation, including trackers, reports, and reference materials, in accordance with internal standards and compliance requirements.
Coordinate with internal teams to gather required inputs for reporting deadlines and ensure timely delivery of reporting materials.
Support Senior Manager with reporting needs related to planning, forecasting, and program evaluations as requested.

Speaker Bureau Management

Support the management and tracking of speaker contracting, speaker bureau maintenance and speaker support resources.
Work closely with contracting and logistics vendors to ensure availability of speakers and resources to the field.
Supports the Senior Manager with ad hoc requests from the field, ensuring timely coordination and follow up.

Communication & Stakeholder Collaboration

Serve as a liaison between the Senior Manager, vendors, and key stakeholders to support effective communication and coordination.
Maintain organized records of stakeholder communications, approvals, and follow ups to ensure traceability and adherence to internal documentation and retention requirements.
Respond to stakeholder and speaker inquiries regarding program logistics and execution while escalating content or compliance related questions to appropriate internal partners (e.G., Compliance, Legal, Medical) as required.
Assist Senior Manager in ensuring consistent, compliant messaging across Promotional Education initiatives and communication channels, supporting alignment with business objectives and regulatory expectations.

Operational & Administrative Support

Work directly with the Senior Manager to provide day to day operational and administrative support for Promotional Education and peer to peer (P2P) programs, assisting with activities that ensure programs are planned, tracked, and delivered effectively.
Maintain program trackers, timelines, and documentation to help monitor progress, support visibility into key milestones, and keep initiatives moving forward.
Provide administrative support related to program operations, including document preparation, record maintenance, and coordination of routine program needs under the direction of the Senior Manager.
Organize project files, maintain shared drives, and ensure documentation accuracy.
Support budget tracking, procurement requests, and vendor coordination when required.

Required Qualifications:

Education: Minimum education of BA/BS degree is required
Experience: Minimum of three (3) years of pharmaceutical industry experience with understanding of Promotional Education Programs and project management

Knowledge/Skills/Abilities:

Strong written, verbal, and interpersonal communication skills
Highly organized, self directed professional with the ability to adapt quickly, manage multiple priorities, and learn new processes with minimal supervision
Advanced proficiency in standard business tools such as Microsoft Office with extensive knowledge and experience in Microsoft Excel. Knowledge and experience with pivot tables, formulas and data analysis tools is a must.

Preferred Qualifications:

Experience in Veeva Systems is preferred but not required

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

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