Project Coordinator

Overview:

The Project Accounting Coordinator role provides critical administrative and operational support to the project controller team. Responsibilities include invoicing, maintaining accurate financial documentation, assisting with cost tracking and reporting, and ensuring data consistency across project control systems. This position plays an integral part in facilitating smooth financial operations within a project-driven environment and contributes to the accuracy and efficiency of project accounting and financial oversight.

Responsibilities:

1. Invoice & Purchase Order Coordination

• Support Project Controllers with customer invoicing.
• Support with accounts payables as required.
• Support the tracking and processing of project requisitions and payments.
• Maintain logs of vendor invoices and ensure alignment with project budgets and contracts.

2. Financial Documentation & Data Management

• Organize and maintain financial and project control documentation, including budgets, forecasts, change orders, invoices, and cost reports.
• Assist in the collection and entry of project-related financial data into control systems or spreadsheets.
• Ensure data accuracy and consistency across project files and databases.

3. Cost Tracking Support

• Help track committed costs, actuals, and variances under the guidance of a Project Controller.
• Create and manage the cost codes in the time tracking system to support project controllers and project managers.
• Assist in reconciling financial data between internal systems and project reports.

4. Reporting Support

• Assist in generating regular project cost reports.
• Help compile data for monthly or quarterly financial reviews.

5. Administrative & Team Support

• Schedule meetings and organize documentation for financial reviews.
• Maintain organized filing systems for financial and contractual records.

This list of responsibilities might not cover everything you'll end up doing.  

Qualifications:

Education/Experience:

• Degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent experience).
• 1–2 years of experience in an administrative or financial support role is a plus.

Technical Skills:

• Proficiency in Microsoft Excel
• Strong attention to detail, organizational skills, and a high level of accuracy.
• Ability to manage multiple priorities and maintain confidentiality of financial information.

Optional/Preferred Skills

• Basic understanding of financial terms such as budget, actuals, variance, accruals, etc.

Benefits:

We offer a Total Rewards plan designed with you and your family’s health and wellness in mind that includes: 

• Paid days off (i.e. vacation, sick days, bereavement leave) 
• Health and Dental plans 
• Retirement plans 
• Employee and Family Assistance Program (EFAP) 
• Employee referral program 

 

We welcome applicants from all backgrounds, regardless of race, color, religion, sex, veteran status, sexual orientation, gender identity, national origin, age, or disability or any other protected characteristics in accordance with applicable federal, state/provincial, and local laws. We're committed to creating a workplace where everyone feels valued and respected.  

 

We appreciate all responses and will acknowledge only those being considered for an interview. 

We respectfully request no calls or unsolicited resumes from Agencies.