Project Coordinator

POSITION TITLE Project Coordinator LOCATION Louisville, KY STATUS Full Time SALARY Exempt PROGRAM External Relations REPORTS TO Project Manager

INTRODUCTION

Volunteers of America Mid-States is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families veterans and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice and free HIV testing and education. When Volunteers of America was founded in 1896, volunteer referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA. We offer a comprehensive benefits package to employees who meet eligibility requirements.

BENEFITS

Volunteers of America Mid-States offers a rich and robust benefits package that supports a healthy work-life balance, which includes:

• Health and Wellness • Employee Assistance Plans • EAP Health and Wellness Program • Medical Coverage • Dental Coverage • Vision Coverage • Flexible Spending Account • Health Spending Account • Short Term Disability • MetLife Legal Plans • Financial Wellbeing • Competitive Compensation Packages • Life Insurance • Company paid 403b retirement plan with company fund matching • Employee discounts • Loan forgiveness options through federal programs • National Health Corp & Public Service Loan Forgiveness

All company paid benefits and paid time off effective day one.

WORK CULTURE

Our work culture is built on integrity, compassion, and a commitment to excellence. We have several committees that support our mission, including:

• Integrity Committee • Compassion Committee • Retention Committee • Training & Development

We also offer various programs to support our employees growth and development, such as:

• VOA LEAD Program - Leadership Development Program • VOA University - Staff Development • VOA Academy - Clinical Training and Development

JOB SUMMARY AND QUALIFICATIONS

The project coordinator will partner with team members from across the organization and external partners to support various projects aiming to improve internal functions and/or to develop and launch new or expanded services. This position will ensure that Volunteers of America Mid-States continues to meet the critical needs of those in our communities with the greatest need.

REQUIREMENTS

To be considered for this role, you must have:

1. A bachelors degree in business administration, project management, public administration, nonprofit management, social work, or related field.
2. 1-2 years of experience in project management or coordination.
3. Strong written and verbal communication skills.
4. Proven ability to prioritize and manage multiple projects and relationships.
5. Attention to detail, including organization, diligence, and time management skills.
6. Knowledge of Envisio or project management software is a plus.
7. Knowledge of construction projects and operations is a plus.

RESPONSIBILITIES

As a project coordinator, you will be responsible for:

1. Coordinating and managing projects across multiple programs with both internal and external focus.
2. Supporting program expansions and projects by managing tasks such as locating office spaces, managing IT requests, procuring furniture, and facilitating other start-up needs.
3. Developing detailed project task lists, assigning responsibilities to appropriate team members, and monitoring progress to ensure timely completion of deliverables.
4. Planning, scheduling, and facilitating cross-departmental meetings to ensure productive collaboration and clear communication.
5. Participating in the development, management, and monitoring of project budgets to ensure responsible use of resources.
6. Creating, managing, and maintaining comprehensive project timelines to guide execution and track milestones.
7. Identifying, assessing, and addressing project risks, resolving issues, and responding to questions and concerns that arise.
8. Serving as a liaison between the organization and external project partners, fostering effective relationships and information flow.
9. Maintaining consistent communications with program and department leaders, providing updates on project status, challenges, and achievements.
10. Ensuring that all project deliverables meet expectations.
11. Maintaining accurate and organized project documentation, including reports, records, and DocLink.
12. Conducting research to support business development initiatives and internal projects, including the strategic use of AI tools when applicable.
13. Providing logistical coordination for program launches, site visits, event setups, and other in-person needs to ensure smooth execution.
14. Supporting the planning and implementation of events, such as major fundraisers, panel discussions, and other initiatives that require management expertise.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.