Project Coordinator

Alphanumeric is hiring a PROJECT COORDINATOR to work onsite/hybrid in Marietta, PA with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.

Pay Range: $53 - $58/hour
Work Arrangement: Hybrid / Site-Based
This role follows the Marietta site-based work policy and is expected to be onsite a minimum of 3 days per week, with additional onsite presence based on business needs and manager direction.

Important Requirements:

• No 3rd party agencies or vendors
• Applicants must be authorized to work on a W2 basis without sponsorship now or in the future

Position Summary

The Project Coordinator coordinates and tracks activities supporting Incoming Materials readiness for the Marietta Drug Substance project team. This role partners closely with the Drug Substance Project Strategy and Program Manager while providing day-to-day organizational and operational support to the Supply Chain and Incoming Materials workstream.

The position works cross-functionally with teams including Supply Chain, Warehouse, Quality (QA/QC), MSAT, QC, and other site and global stakeholders to support manufacturing startup readiness and execution.

This role is heavily focused on maintaining schedules, trackers, action logs, meeting coordination, reporting, and documentation required to ensure timely execution of Incoming Materials activities and milestones.

Key Responsibilities

• Maintain the Incoming Materials integrated schedule, incoming materials tracker, and action tracker including task sequencing, owners, dependencies, and due dates
• Provide routine status updates to the workstream lead, Strategy and Program Manager, and project team
• Coordinate meeting cadence for Incoming Materials core teams, extended stakeholders, and governance meetings as needed
• Schedule meetings, prepare agendas and pre-read materials, document meeting minutes, decisions, and action items, and follow up on commitments
• Support Incoming Materials process readiness activities including:
  • Receiving and inspection workflows
  • Material master data readiness
  • Supplier documentation tracking
  • Sampling and testing coordination
  • Release and dispense readiness activities
• Coordinate cross-functional inputs for new incoming material introduction and qualification lifecycle activities
• Maintain risks, issues, decisions, and dependency logs while ensuring timely escalation of concerns impacting schedules or compliance
• Create and maintain controlled project documentation repositories including SOP drafts, work instructions, training evidence, qualification/validation documentation, and vendor documentation
• Prepare dashboards and routine reporting using tools such as Excel, SharePoint, MS Project Online/Planner, and Power BI
• Coordinate cross-functional touchpoints across Supply Chain, Warehouse/Receiving, Quality, MSAT, and external partners to ensure alignment on priorities and execution
• Support change control and scope updates by tracking impacts to schedules, deliverables, and stakeholder communications
• Complete all required training assignments by established due dates

Qualifications

• Experience supporting project coordination, project administration, or PMO activities within regulated industries such as pharmaceutical, biotech, life sciences, manufacturing, or supply chain operations
• Strong organizational skills with the ability to manage multiple priorities, timelines, and cross-functional deliverables
• Experience maintaining schedules, trackers, meeting documentation, and project reporting
• Strong communication and stakeholder coordination skills
• Proficiency with Microsoft Office tools including Excel, PowerPoint, Outlook, and SharePoint
• Experience with MS Project Online, Planner, Power BI, or similar project tracking/reporting tools preferred
• Experience supporting manufacturing startup, supply chain readiness, incoming materials, quality, or warehouse operations is a plus
• Ability to identify risks, escalate issues appropriately, and support timely resolution of project roadblocks

Preferred Background

• Pharmaceutical, biotech, GMP, or regulated manufacturing environment experience preferred
• Experience supporting cross-functional operational readiness or manufacturing startup initiatives strongly preferred
• Familiarity with incoming materials processes, supplier documentation, QA/QC coordination, or warehouse workflows is highly desirable