Description
Project Coordinator
The Project Coordinator supports project managers and senior management in all aspects of project execution, including planning and coordination of technical, business, and administrative activities. This role works closely with the Project Manager to help ensure successful completion of projects within the required schedule, approved budget, and contract terms.
Duties and Responsibilities (Essential Job Functions)
Create project startup checklists, schedule kickoff meetings, and follow up on deliverables
Set up file structure in company systems for project use
Establish and maintain project tracking systems
Assist in creating, editing, and tracking project documentation
Review project specifications to create and maintain submittal registers; coordinate with the Project Manager or Quality Control Manager for clarification
Prepare and/or coordinate pre-construction submittals including but not limited to:
Quality Control Plan
Accident Prevention Plan
Demolition Plan
Environmental Protection Plan
Waste Management Plan
Generate and track project submittals and route to Quality Control Manager for review
Support the project team with documentation and reporting needs
Assist in drafting subcontracts for Project Manager review
Follow up with vendors and subcontractors to ensure timely delivery of project requirements, including documentation and closeout deliverables
Assist in entering budgets and approved changes into accounting systems
Create and track RFIs (Requests for Information)
Process and track client change orders
Help prepare project closeout packages and ensure contract compliance
Compile information for project summary documentation with the Proposal Team
Assist in preparing DD1354 forms for client review prior to project turnover
Perform other duties as assigned
Requirements
Education and Experience
Knowledge, Skills, and Abilities
Supervisory Responsibilities
Working Conditions