Project Coordinator

The Project Coordinator supports project teams by coordinating schedules, tracking milestones, maintaining project documentation, organizing meetings, and facilitating communication between internal teams, clients, and stakeholders. The role helps ensure projects remain organized, on schedule, and aligned with project objectives.

• BE/B.Tech in Mechanical Engineering
• 2-5 years of project coordination or project support experience.
• Experience with project schedules, timelines, milestones, and status tracking.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Excel, PowerPoint, and Outlook.
• Experience preparing reports, meeting notes, presentations, and project documentation.
• Ability to coordinate multiple tasks and priorities.
• Strong attention to detail and problem-solving skills.
• Experience with project management tools such as Jira, Smartsheet, MS Project, or similar is a plus.
• Serve as the single point of coordination between client stakeholders, LTTS field verification teams, LTTS offshore/back-office teams, and relevant vendor or site representatives for day-to-day execution of the pilot scope.
• Support execution planning, including site sequencing, mobilization and demobilization planning, work-front readiness, permit readiness, document readiness, and access coordination for each planned facility visit.
• Track and coordinate field walkdown activities covering P&IDs, Plot Plans, Area Classification drawings, Lease Flow Diagrams, equipment tags, major equipment, instruments, control valves, PSVs, nameplate data, and permitted photographic references.
• Ensure field teams are working against the latest client-provided drawings, templates, field verification checklists, and approved red-line/blue-line markup practices.
• Monitor completion and quality of field inputs required for downstream deliverables, including red-lined drawings, asset register templates, PSV templates, photo logs, discrepancy summaries, query logs, and progress reports.
• Coordinate timely resolution of client clarifications, site queries, missing information, tagging discrepancies, and field-observed deviations between approved documentation and actual installed conditions.
• Maintain tracker-based governance for site readiness, document receipt, pending clarifications, field completion status, deliverable status, review comments, action owners, due dates, and closure status.
• Facilitate periodic progress meetings, prepare concise status updates, highlight risks and dependencies, and escalate blockers related to site access, permits, safety prerequisites, missing drawings, operational constraints, or delayed client inputs.
• Coordinate with LTTS delivery leadership to align onsite execution with T&M governance, resource utilization, schedule assumptions, AFE-based tracking requirements, and agreed commercial boundaries.
• Ensure scope discipline by clearly distinguishing in-scope visual verification and documentation support from excluded activities such as engineering calculations, physical measurements, EDMS uploads, asset hierarchy development, BOM preparation, template standardization, or access equipment provision.