Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator will support construction project management and field teams by managing documentation, coordinating logistics, and assisting with day-to-day operations across multiple job sites. This role ensures projects run smoothly by maintaining accurate records, facilitating communication among stakeholders, and helping keep schedules, materials, and administrative tasks on track.

Responsibilities

• Support Project Managers with administrative and operational tasks across active construction projects.
• Process and track RFIs, change orders, and submittals to ensure timely completion and proper documentation.
• Maintain organized and up-to-date project files, logs, and project correspondence.
• Coordinate closely with field teams and foremen to assist with scheduling, material deliveries, and project timelines.
• Assist in managing vendor communication and ensure materials are delivered in line with project needs and schedules.
• Monitor project progress and follow up on outstanding items to help keep projects on track and within scope.
• Communicate effectively with internal teams, subcontractors, and suppliers to support smooth project execution.
• Support invoice-related tasks and general project administration as needed.
• Utilize project management and accounting tools such as Procore, QuickBooks, and Excel to support project tracking and reporting.

Essential Skills

• Prior experience in construction, preferably in a project coordination or administrative support role.
• Strong understanding of construction documentation processes, including RFIs, submittals, and change orders.
• Experience using QuickBooks for project or construction-related administration.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills with the ability to collaborate across office and field teams.
• Ability to coordinate scheduling, materials, and logistics across multiple job sites.
• Experience with project coordination tasks such as RFIs, scheduling, and invoice support.

Additional Skills & Qualifications

• Bilingual language skills are preferred to support communication with diverse field teams and vendors.
• Familiarity with Procore or similar construction project management software.
• Experience working in a family-owned or closely knit construction environment is a plus.
• Strong attention to detail and a proactive approach to resolving issues.
• Ability to build positive working relationships with subcontractors, suppliers, and internal stakeholders.

Work Environment

This role is fully on site, working five days per week in a construction-focused environment that supports both office and field operations. The Project Coordinator will regularly interact with project managers, foremen, field crews, subcontractors, and suppliers, and will use tools such as Procore, QuickBooks, and Microsoft Office to manage project information. The company offers a stable, family-owned atmosphere with a focus on long-term employment, strong team collaboration, and comprehensive benefits. The work involves managing documentation and logistics for multiple job sites, requiring comfort in a fast-paced setting and frequent coordination with field personnel.

Job Type & Location

This is a Contract to Hire position based out of Morristown, NJ.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Morristown,NJ.

Application Deadline

This position is anticipated to close on Jun 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.