Project Coordinator

Barge Design Solutions, Inc. is seeking a motivated A&E Project Coordinator to join our team in Nashville, TN.

Experienced projectcoordination professional providing comprehensive support acrossmixed project sizes. Handles full coordination duties, contract administration, and basic project management support tools while supporting multipleProject Managers acrossdiverse Architectural and Engineering project portfolios.

Responsibilities:

• Manage document control processes, including filing, scanning, electronic records management, and hard-copy document production.
• Coordinate project meetings, communications, and administrative activities to support successful project delivery.
• Administer quality management procedures for project documentation and deliverables, including editorial review, proofreading, formatting, and compliance checks.
• Provide contract administration and procurement support throughout the project lifecycle.
• Create, maintain, and organize specifications, technical documentation, and project records.
• Process subcontractor invoices and coordinate vendor payment activities.
• Manage Request for Information (RFI) and submittal workflows, ensuring timely review and distribution.
• Compile project reports, documentation packages, and project closeout materials.
• Enter and maintain fee proposals within the fee review system.
• Support proposal development efforts by maintaining templates, coordinating inputs, and tracking submission requirements.
• Enter and monitor Estimate-to-Complete (ETC) hours within the BST Resource module.
• Track project progress, including percentage complete, budget utilization, and cost performance.
• Maintain earned value management (EVM) tracking tools and reporting, where applicable.
• Document project scope changes and support change management processes.
• Set up projects, budgets, and project enrollments within BST.
• Maintain project management documentation, including project management plans, risk registers, change logs, action item registers, and related records.
• Develop, update, and monitor project schedules to support project planning and execution.
• Enter and maintain resource planning information within eResource and BST systems.
• Support daily office operations, including meeting coordination, event planning, mail distribution, fleet vehicle coordination, and administrative support for office leadership.