Administrative Skills, Community Relations, Construction Inspection, Customer Support/Service, Data Collection, Data Entry, Fire Alarm, Office Management, Project/Program Coordination, Security Equipment, Telephone Skills
Summary
A Project Coordinator would be the first point of contact for the public at municipal offices that distribute permits. They examine plans and other documents to verify accuracy according to the building code and completeness; explain requirements, and provide information to permit applicants; and process permit applications. The Project Coordinator would also assist building inspectors in their day-to-day duties, and perform basic data entry tasks. Works under the general direction of the Director of inspectional Services. Works with minimum supervision performing a variety of responsible functions requiring the exercise of judgment, discretion and tact in coordinating the activities of the department and in relieving the Director of Inspectional Services of certain administrative duties and responsibilities.
Essential Function
- Must possess full knowledge of various Inspectional Services procedures, policies and services in order to provide support to the general public in assistance to the Inspectional Services.
- Must possess an in-depth knowledge of the Permitting Process for what must be submitted for the issuance of the Building, Mechanical, Fire Alarm, Sprinkler System, Solar Arrays, Cell Tower, Permit etc.
- Compile data, prepare and maintain a variety of reports, correspondence, and other paperwork required for the day-to-day operation of the Department.
- Coordinates permit review with the other City Departments as directed by Building Commissioner and Office Manager
- Answers telephones and e-mails, routes calls, etc. and provides information as necessary; greets visitors and responds to inquiries from employees, citizens & colleagues.
- Provides professional and courteous customer service in order to promote and maintain effective and responsive community relations.
- Develops & maintains office forms and procedures.
- Produces correspondence to individuals, businesses and other stakeholders as it pertains to applications for various licenses.
- Performs related duties as assigned.