Support the Portfolio Manager in day-to-day portfolio operations across multiple initiatives
Coordinate timelines, deliverables, and dependencies across projects to maintain alignment with portfolio goals
Financial & Resource Tracking
Assist in tracking portfolio budgets, forecasts, and actuals
Support resource allocation tracking across projects and flag capacity or funding risks
Data Management & Governance
Maintain accuracy of portfolio data in tracking tools (e.g., SharePoint, Smartsheet)
Ensure consistent use of templates, standards, and reporting structures across all projects
Risk, Issue, and Dependency Tracking
Track and maintain portfolio-level risks, issues, and dependencies
Escalate concerns to the Portfolio Manager and ensure visibility across stakeholders
Meeting & Communication Support
Coordinate portfolio governance meetings, agendas, and follow-ups
Capture notes, action items, and ensure timely execution of next steps
Cross-Team Coordination
Facilitate communication between project managers, business stakeholders, and technical teams
Help ensure alignment and transparency across all active initiatives
Process & Tooling Support
Support continuous improvement of PMO processes, templates, and tools
Assist with adoption of portfolio management practices and standards across the team
Copilot Use Case Development
Partner with the Portfolio Manager to identify and document high-value PMO Copilot use cases (e.g., status reporting, summaries, risk tracking)
Translate PMO processes into structured prompts and repeatable Copilot workflows
Agent Library Support
Assist in organizing, documenting, and maintaining PMO-related AI agents (e.g., reporting assistant, RAID tracker, meeting summarizer)
Ensure agents are aligned with PMO standards, governance, and data sources
MINIMUM QUALIFICATIONS:
Bachelor's degree in Business Administration, Project Management, or related field
5+ years of experience in project coordination or management
Proven track record of successfully working on multiple projects simultaneously
Strong knowledge of project management methodologies and best practices
Proficiency in project management software (e.g., Smartsheet)
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to work effectively in a team environment
Problem-solving and critical thinking skills
Adaptability and flexibility in a fast-paced environment
PREFERRED QUALIFICATIONS:
Knowledge of Waterfall, Hybrid, and Agile methodologies
Familiarity with budgeting and cost control
Familiarity with Microsoft Copilot
High level of interest in new technologies
Exposure to Power BI
We look forward to reviewing your application. We encourage everyone to apply - even if every box isnt checked for what you are looking for or what is required.
PDSINC, LLC is an Equal Opportunity Employer.
Numbers & Facts
Location
Phoenix, AZ
Skills
Actualsunmatched
Agile Programming Methodologiesunmatched
Artificial Intelligence (AI) Agentsunmatched
Best Practicesunmatched
Budget Managementunmatched
Budgetingunmatched
Business Administrationunmatched
Communication Skillsunmatched
Continuous Improvementunmatched
Cost Controlunmatched
Data Managementunmatched
Data Qualityunmatched
Documentationunmatched
Forecastingunmatched
Fundingunmatched
Interpersonal Skillsunmatched
Investment Managementunmatched
Machine Toolunmatched
Microsoft Product Familyunmatched
Microsoft SharePointunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Power BIunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Project Management Softwareunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
RAID Storageunmatched
Resource Managementunmatched
Riskunmatched
Team Lead/Managerunmatched
Team Playerunmatched
Time Managementunmatched
Use Casesunmatched
Waterfall Model of Software Developmentunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.