Position Overview:
Ultimate Staffing Services is actively seeking an experienced Project Coordinator to join their client's team in Phoenix, Arizona. This temp-to-hire position is ideal for someone who is detail-oriented, has strong organizational skills, and is adept at multitasking in a dynamic environment. The Project Coordinator will provide essential administrative and project support, serving as the primary point of contact for internal and external customers on all administrative and informational matters. This role also involves marketing and administrative support to the Sales and Project Managers.
Responsibilities:
- Plan, organize, and execute meetings for department leadership, sales managers, salespeople, and vendors, including room and catering arrangements for both in-person and virtual meetings as applicable.
- Take and distribute meeting minutes for sales and department team meetings; email recaps with action items to meeting attendees.
- Assist with onboarding new hires, coordinating with Human Resources to ensure all first-day activities are scheduled, including itineraries and meet & greets.
- Assist the manager with new hire equipment setup, including ITPAFs, business cards, key fob/building access, and email setup to ensure a successful onboarding process.
- Support bid processes, including receiving and distributing pre-bid notifications/invitations, preparing and submitting prequalification statements/packages, and assisting with bid forms, RFPs, and presentations.
- Generate and print accounting reports for Sales and Project Managers.
- Monitor various lead generation sites for bid opportunities.
- Manage event tickets for the Construction Group.
Qualifications:
- High School Diploma or equivalent required; an associate degree or higher is preferred.
- 2+ years of experience with intermediate proficiency in MS Office applications, including Word, Excel, PowerPoint, and MS Project.
- 1+ years of experience with intermediate-level usage of desktop publishing software applications; experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator is preferred.
- Strong interpersonal skills with the ability to relate to various departments and personalities.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills to handle multiple issues efficiently and complete work to a deadline.
- Demonstrated service excellence, with the ability to participate in customer relation issues and find solutions to solve customer disputes.
- General knowledge of the construction or service business is preferred but not required.
- High level of attention to detail and the ability to complete work to a deadline.
- Ability to handle sensitive and confidential information and documents.
- Ability to work overtime when required.
Required Work Hours:
Monday to Friday, 8:00 AM - 5:00 PM
Benefits:
This position offers the potential for full-time hire, providing an opportunity for growth within the organization.
Additional Details:
Pay: $24-$30 per hour
Location: On-site in Phoenix, AZ
This is a temp-to-hire position.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.