Project Coordinator

JOB TITLE: Project Coordinator
JOB LOCATION: Quincy MA
WAGE RANGE*: $45-$47
JOB NUMBER:   ITS87-EHS-FY27-PRO COOOR – 001 -

JOB DESCRIPTION:

We are seeking an organized and proactive IT project coordinator with 3-5 years of experience supporting technology projects from initiation through implementation. The ideal candidate will coordinate project activities, track schedules and deliverables, facilitate communication across technical and business teams, and ensure projects remain on track with respect to scope, schedule, risks, and dependencies.

The successful candidate will closely work with project managers, business stakeholders, IT teams, vendors, and leadership to support the successful delivery of IT initiatives.

DETAILED LIST OF JOB DUTIES

Coordinate day-to-day activities for IT projects and ensure project tasks and deliverables remain on schedule.
Maintain project plans, schedules, action-items logs, risk register, dependencies (RAID log), status reports ,and project documentation.
Track project milestones, risks, issues, decisions, and change requests.
Schedule and facilitate project meetings, including preparing agendas, capturing meeting minutes, and following up on action items.
Coordinate communication among business stakeholders, technical teams, vendors, and project leadership.
Monitor project progress and proactively identify schedule delays, resource constraints, risks, and dependencies.
Prepare weekly and monthly project status reports and executive-level updates as needed.
Support project managers with budget tracking, resource planning, procurement activities, and vendor coordination.
Assist with project intake, planning, requirements gathering, implementation planning, and project closeout activities.
Support governance processes and ensure projects follow established PMO standards, methodologies, and controls.
Assist with change management, stakeholder communications, training coordination, and implementation activities.
Coordinate production releases and post-implementation activities when applicable.
Escalate significant risks, issues, and schedule concerns to the Project Manager in a timely manner.
Contribute to continuous improvement of project management processes, templates, and reporting.
Work with business and vendor support contacts as necessary to assist in the smooth operation of the IE&E Projects

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities 

* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Benefits offered are in accordance with applicable federal, state, and local laws and subject to change at TCM's discretion