Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator supports the successful planning, execution, and completion of projects by coordinating schedules, documentation, resources, communications, and project tracking activities. This role serves as a key liaison between project managers, internal teams, clients, contractors, and stakeholders to ensure projects remain on schedule, within budget, and aligned with project objectives. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate project schedules and timelines to ensure tasks and milestones are completed on time.
• Maintain accurate and up-to-date project documentation, including reports, records, and tracking logs.
• Support project managers by organizing resources, preparing materials, and assisting with project planning activities.
• Serve as a communication link between project managers, internal teams, clients, contractors, and other stakeholders.
• Monitor project progress and support tracking activities to help keep projects within scope and budget.
• Perform data entry tasks to ensure project information is captured accurately and consistently.
• Provide customer-facing support by responding to inquiries and maintaining positive relationships with clients and stakeholders.
• Assist with document control processes to ensure documents are properly stored, updated, and shared with relevant parties.
• Contribute to project controls activities by helping track deliverables, timelines, and changes.
• Support continuous improvement by identifying opportunities to streamline coordination and documentation processes.

Essential Skills

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail for handling documentation and data entry accurately.
• Proficiency with the Microsoft Suite, including tools such as Word, Excel, and Outlook.
• Experience with data entry and maintaining accurate project records.
• Knowledge of document control practices for managing project documentation.
• Customer service skills with the ability to interact professionally in customer-facing situations.
• Ability to support project controls by tracking schedules, deliverables, and project status.
• Clear verbal and written communication skills for coordinating with diverse stakeholders.

Additional Skills & Qualifications

• Comfort working in a liaison role between project managers, internal teams, clients, contractors, and stakeholders.
• Ability to adapt to changing project needs and priorities.
• Strong problem-solving skills and a proactive approach to resolving coordination issues.
• General understanding of project coordination and tracking processes.

Work Environment

The Project Coordinator works in a professional, fast-paced environment that involves frequent communication with internal teams, clients, contractors, and stakeholders. The role is primarily office-based, using Microsoft Suite and other standard business software to manage schedules, documentation, and project tracking activities. Work focuses on collaboration, accuracy, and timely delivery of project information, with an emphasis on clear communication and organized processes.

Job Type & Location

This is a Contract position based out of Saint Louis, MO.

Pay and Benefits

The pay range for this position is $19.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saint Louis,MO.

Application Deadline

This position is anticipated to close on Jul 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.