Project Coordinator

Kitchell seeks an experienced and dedicated Project Coordinator to join our Central California region in San Luis Obispo and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Overview

Provide clerical and administrative and document control support for a Construction Project Manager team on a large construction project in the healthcare market sector.

Duties and Responsibilities

• Fulfills project clerical needs at the campus level, including data entry, document management, copying, and distribution of program- and project-related documents
• Performs document control for all incoming and outgoing submittals, substitutions, architectural supplemental instructions (ASIs), requests for information (RFIs), contract documents, changes, schedules, reports, and closeout documentation in accordance with Kitchell Construction Document Management (CDM) guidelines
• Maintains a professional and efficient presence in all internal and external interactions
• Records and distributes of meeting minutes, agendas, and attendance records as requested
• Initiates contact and coordinates meeting and construction activity scheduling with campus stakeholders involved in bond-related projects
• Provides building access to contractors and subcontractors performing work on bond-related projects
• Executes project closeout requirements in accordance with contract documents
• Distributes project documentation and coordinates delivery and pickup of materials with the architect, owner, and City offices, including incoming and outgoing mail
• Documents, tracks, and files, all project correspondence and documents
• Maintains and distributes change order logs and summaries
• Coordinates preparation of campus weekly and monthly reports in collaboration with the Director of Bond Coordination
• Coordinates with the District Communications Team on District monthly reports
• Maintains project files (including as-builts) and resource files of reports and studies for training and marketing
• Applies quality control processes to ensure all work products are accurate and reflect Kitchell and Client standards
• Performs additional duties as assigned

Education and Experience

• Associates Degree in related field, or equivalent is preferred
• 4 or more years of position related work experience in office administration or related field, preferably in architecture, engineering and construction management industry is required
• Experience working on a large construction project ($25M or more) is required

Knowledge and Skills

• Knowledge of administrative office procedures and operation of standard office equipment is required
• Proficient user skills with Bluebeam, Word, Excel, PowerPoint and Outlook software is required
• Excellent verbal and written communication skills, including the ability to represent the company in a professional manner, is required
• Ability to demonstrate the competencies of achieving results, initiative, communication and teamwork is required
• Commitment to the values of Kitchell with attention to honesty and integrity, quality of work and customer satisfaction is required
• Ability to maintain the highest level of confidentiality is required

License and Certifications

Valid driver's license with an acceptable motor vehicle record, free from suspensions or restrictions, is required

Travel Requirement

This position is performed on location at the project site in San Luis Obispo, CA.

Work Environment

While performing the duties of this job, the employee regularly works in an office environment and frequently works in a construction environment. Conditions occasionally include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is regularly moderate and occasionally loud.

Physical Requirements

While performing the duties of this job, the position is moderately active and the employee is required to regularly sit, talk or hear and use hands to finger, feel and handle; frequently stand, walk and reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.

ABOUT OUR COMPANY

Founded in 1950, Kitchell began as a commercial contracting business and over the years developed new talents and enterprises, acquiring complementary businesses and expertise to remain competitive. Today, Kitchell Corporation serves as the holding entity for several companies that are integral to Kitchell's core business, as well as those that operate independently. We provide a wide range of services within the built environment, including general contracting, construction management, development, facilities management, engineering, architecture, and myriad other services. Our employees manage projects from our main offices located in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring, and cross-training opportunities. At Kitchell, we prioritize internal growth and building careers from within. We consistently rank among the top places to work, thanks to our tenured staff and outstanding benefits that are designed to enrich our employees' physical, mental, emotional, and financial well-being. These benefits include company performance bonuses, discretionary stock options, incentive bonuses, health, and life insurance, health savings accounts (HSA) with wellness incentives, flexible spending accounts (FSA), 401(k) plans with a 4% company match, tuition reimbursement, weight loss programs, discounted auto insurance, identity theft protection, rewards programs, and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

The starting hourly range for this role is currently $36.00 - $40.50. The Company's salary ranges are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of various factors, including job-related skills, relevant education and experience, abilities of the applicant and equity with other team members. The annual base salary range listed here is subject to change at any time, in the Company's discretion, and does not alter in any way the at-will nature of the employment relationship.