Project Coordinator

Work Mode: Hybrid, 3 days onsite, 2 days WFH
Duration: 12 months
Pay: $57.62 per hour

Summary:

• Collaborate closely with Engineering and Operations teams.
• Assist in defining and documenting scopes by reviewing inspection reports and analyzing damage photos.
• Build detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems.
• Support the full purchase order lifecycle including submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing.
• Review vendor invoices within a 14-day SLA and resolve discrepancies with project managers and suppliers.
• Maintain an accurate, up-to-date financial tracking sheet.
• Provide ad-hoc operational support such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel).

Responsibilities:

• Attend daily meetings with Engineering and Operations teams.
• Define and document scopes of work.
• Support the purchase order lifecycle from request to closure.
• Review and resolve vendor invoice discrepancies.
• Maintain financial tracking and reporting.
• Provide operational support across various platforms.

Requirements:

• HSD/GED at minimum.
• Experience in operations support, project coordination, or administrative support within a technical or field environment.
• Proficiency with Excel for tracking, data management, and reporting.
• Ability to work across multiple systems/tools (e.g., Smartsheet, Salesforce, other internal proprietary programs).
• Experience managing POs and/or financial tracking (invoicing, budgeting, cost tracking).
• Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.).

Preferred Skills:

• Experience supporting wind, energy, construction, or field service operations.
• Exposure to Scope of Work (SOW) creation or technical documentation.