Project Coordinator Senior

Department: MCC Office of the Dean

Salary/Grade: EXS/6

Target hiring range for this position will be between $56,780-$72,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary

Founded in 1909, the Robert R. McCormick School of Engineering and Applied Science thrives at the intersection of global challenges and the knowledge needed to solve them. The School is growing and seeks a Sr. Project Coordinator to assist with a portfolio of strategic initiatives.

The Sr. Project Coordinator supports the execution of projects, reporting, and operations in service of McCormick School of Engineering strategic priorities. Reporting to the Senior Director of Strategic Initiatives, this role assists with the day-to-day management of and reporting on a portfolio of key initiatives; assists with operations, events, scheduling, and communications in support of the portfolio; and helps manage delivery and risk across a broad set of projects.

Job Responsibilities:

• Coordinates delivery, communications, and supporting aspects of a program portfolio in support of McCormick strategy
• Manages day to day operations
• Maintains associated analysis & reports
• Troubleshoots problems; obtains additional information or provides instruction & guidance; corrects or escalates
• Helps maintain partnerships with external resources
• Works with Sr Director to manage escalations, communication; may manage some projects independently
• Coordinates programming, workshops, meetings, as driven by project needs
• Leads program/project updates and improvements
• Ensures compliance with all necessary organizations
• Prepares documentation as required
• Administers & maintains existing strategic plans
• Supervises 1-2 work study students &/or provides work direction
• Perform other duties as assigned

Specific Responsibilities:

Administration

• Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
• Develops, maintains & reports on quantitative and qualitative performance measures.
• Budgets & Financial
• Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
• Creates & oversees finances, budget, associated analysis & reports. Works with finance to manage reporting and exception handling.

Communication, Outreach & Recruitment

• Ensures program/project success in regard to goals including delivery, impact, etc.
• Identifies opportunities and strategies for short- and long-term growth & expansion.
• Executes on internal communications to program stakeholders
• Evaluation
• Manages development and maintenance of evaluation processes including associated metrics and key performance indicators.
• Reviews & analyzes outcome measurements and recommends changes & enhancements to improve program/project.
• Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.

Events

• Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. Sometimes in partnership with McC Event management or other partners.
• Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Program Development

• Researches competitor, and state-of-the art developments to enhance, improve, and innovate program curricula and delivery to better meet goals & objectives.
• Coordinates with program/project sponsors on the delivery of all onsite instruction and provision of logistical support.
• Oversee development and implementation of new program/project initiatives.
• Manages relationships with partners, foundations, etc. and coordinates logistical support
• Continually assesses and innovates program/project to achieve educational goals.
• Develops strategy for program/project growth and expansion.

Strategic Planning

• Manages & implements strategic plans.
• Reviews plans, meets with leadership & key faculty & staff.
• Provides advice & counsel & recommends changes & improvements to functional operations to better meet organizational needs & objectives.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelors or higher degree; OR appropriate combination of education and experience.

• 2 years program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent project management and organization skills

• Ability to work independently with minimal supervision

• Results-oriented

• Outstanding communication skills

• Dedication to great customer service

• Ability to identify opportunities to improve existing practices; willingness to explore alternatives

• Adaptability

Preferred Qualifications:

• Experience in development and support of projects with multiple stakeholders

• Familiarity with project management tracking tools and common practice

• A bachelors degree in an engineering-related discipline

• Working knowledge of university policies and procedures

• Familiarity with working in a university environment, interaction experience with faculty, staff

Preferred Competencies: (Skills, knowledge, and abilities)

• Intermediate knowledge of word processing, spreadsheet, email, project management software programs

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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