Project Coordinator - Strategic Programs

Project Coordinator – Strategic Programs

Outsource is the largest staffing firm in the nation specializing in the placement of low voltage and electrical talent. We are seeking a Project Coordinator to serve as the operational backbone for a select portfolio of high-volume, mission-critical client accounts in the hyperscale and data center sector.

This individual owns the candidate submittal lifecycle on all account-specific processes, compliance requirements, and client expectations. Working cross-functionally with recruiters nationwide, this role enforces quality assurance and consistency standards.

Project Coordinator Responsibilities

• Manage end-to-end candidate submittals for designated hyperscale/data center accounts, ensuring packages are complete, accurate, and fully compliant with client-specific requirements.
• Review all submission components: professional resume, detailed work history, client application forms, and verifiable references.
• Guide candidates through the application process, serving as the primary point of contact for status updates, paperwork collection, background checks, and drug screenings.
• Schedule and confirm candidate interviews across multiple time zones; distribute logistics, preparation materials, and site-specific instructions.
• Confirm and communicate official start dates; coordinate all onboarding prerequisites to ensure candidates are day-one ready.
• Manage the badging and site access process for all placed candidates, liaising with client security teams and facility managers.
• Coordinate and schedule new-hire orientations in alignment with client facility schedules and onboarding calendars.
• Coordinate travel arrangements for candidates assigned to remote or multi-site projects, including flights, lodging, and ground transportation.
• Serve as the national SME for all assigned accounts; develop, document, and communicate standardized processes and checklists for consistent submittal quality.
• Other duties may be assigned as needed.

Benefits

• $20-22 hourly rate depending on experience
• Paid time off: 15 personal days, 7 holidays, & 2 floating holidays
• Low-cost health insurance: Medical, Dental, Vision, & Life
• 401k with company match
• Paid parental leave

Requirements

• 2+ years of experience in a staffing, recruiting operations, or account coordination role
• Demonstrated ability to manage high-volume, detail-intensive workflows with accuracy and urgency
• Strong organizational and project management skills; able to juggle competing priorities across multiple accounts
• Excellent written and verbal communication skills with a professional, client-facing demeanor
• Proficiency in applicant tracking systems (ATS) and Microsoft Office Suite (Excel, Outlook, Word)

Our Employees

• Our team is the reason we have such a strong brand, are able to offer such exceptional customer service, and continue to grow rapidly as an organization.