Project Coordinator

Responsible for coordinating all event planning on campus and managing work order submittals and requests, runs reports and notifies appropriate departments of pending inspections or scheduled work.

In addition, this position is responsible for the administrative aspects of managing facility operations, maintenance, projects, and support activities of in-house and subcontractor work.

Pay: $38.97/hour

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Recruiting Flyer - Staff & Mgmt

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

• High school diploma or GED required; Associate''s or Bachelor''s degree in Business Administration, Project Management, Facilities Management, Construction Management, or a related field preferred.
• Minimum 1 year of experience in project coordination, facilities administration, operations support, maintenance coordination, or a related environment.
• Experience coordinating multiple projects, work orders, or operational activities simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience using computerized maintenance management systems (CMMS), work order management systems, or project tracking software is preferred.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to analyze information, generate reports, and maintain accurate records.
• Strong customer service and relationship management skills.
• Ability to interact effectively with employees, contractors, vendors, and leadership teams.
• Ability to work independently and prioritize competing demands in a fast-paced environment.
• Coordinate and manage campus-wide event planning activities, ensuring all facility, operational, and logistical requirements are identified and executed successfully.
• Serve as the primary point of contact for event-related facility support requests and coordinate with internal departments and external service providers.
• Process, track, and monitor facility work orders and service requests through completion.
• Generate and distribute reports related to facility operations, maintenance activities, inspections, and project status updates.
• Notify appropriate departments, stakeholders, and vendors of upcoming inspections, scheduled maintenance activities, and required corrective actions.
• Support the planning, coordination, and administration of facility improvement projects and operational initiatives.
• Maintain accurate records of project activities, work orders, maintenance schedules, contractor performance, and facility documentation.
• Coordinate activities among facility management staff, maintenance teams, subcontractors, and business stakeholders to ensure project objectives and service commitments are met.
• Track project schedules, deliverables, budgets, and milestones, escalating delays or issues as appropriate.
• Assist with contractor onboarding, scheduling, site access coordination, and documentation management.
• Review and maintain project-related records, invoices, reports, and compliance documentation.
• Monitor progress of assigned projects and provide regular updates to leadership and stakeholders.
• Support preventive maintenance programs through scheduling, reporting, and coordination of required activities.
• Ensure compliance with company policies, facility procedures, safety requirements, and applicable regulatory standards.
• Identify opportunities for process improvements and enhanced operational efficiency.
• Perform additional administrative and operational support duties as assigned.
• Coordinate and manage campus-wide event planning activities, ensuring all facility, operational, and logistical requirements are identified and executed successfully.
• Serve as the primary point of contact for event-related facility support requests and coordinate with internal departments and external service providers.
• Process, track, and monitor facility work orders and service requests through completion.
• Generate and distribute reports related to facility operations, maintenance activities, inspections, and project status updates.
• Notify appropriate departments, stakeholders, and vendors of upcoming inspections, scheduled maintenance activities, and required corrective actions.
• Support the planning, coordination, and administration of facility improvement projects and operational initiatives.
• Maintain accurate records of project activities, work orders, maintenance schedules, contractor performance, and facility documentation.
• Coordinate activities among facility management staff, maintenance teams, subcontractors, and business stakeholders to ensure project objectives and service commitments are met.
• Track project schedules, deliverables, budgets, and milestones, escalating delays or issues as appropriate.
• Assist with contractor onboarding, scheduling, site access coordination, and documentation management.
• Review and maintain project-related records, invoices, reports, and compliance documentation.
• Monitor progress of assigned projects and provide regular updates to leadership and stakeholders.
• Support preventive maintenance programs through scheduling, reporting, and coordination of required activities.
• Ensure compliance with company policies, facility procedures, safety requirements, and applicable regulatory standards.
• Identify opportunities for process improvements and enhanced operational efficiency.
• Perform additional administrative and operational support duties as assigned.