Project Coordinator

Job Title: Project Coordinator

Job Description

We are seeking a detail-oriented Construction Administrator to support day-to-day operations, including accounts and payroll processing, permit coordination, and construction documentation. This role is essential in assisting project teams and office leadership to maintain compliance, documentation, and financial organization from preconstruction through project closeout. This position is ideal for individuals who excel in balancing multiple priorities and enjoy supporting both field and office teams within a fast-paced construction environment.

Responsibilities

• Process accounts payable, including vendor invoices, purchase orders, subcontractor invoices, and coding for job cost tracking.
• Support accounts receivable tasks such as billing support, lien release tracking, and customer/vendor follow-ups.
• Assist with weekly/biweekly payroll support, including timesheet collection, verification of hours, job coding, and coordination with payroll provider/accounting.
• Track and maintain documentation for Certificates of Insurance (COIs), W-9s, and vendor/subcontractor compliance and onboarding.
• Coordinate with project teams to ensure accurate cost coding, approvals, and timely processing.
• Support project teams with permit application tracking, renewals, and documentation requirements.
• Coordinate with municipalities/jurisdictions on submittal requirements, status updates, and inspection scheduling support.
• Maintain organized permit logs and ensure documents are accessible to internal teams.
• Assist with project documentation processes, including RFIs, submittals, meeting minutes, and daily logs.
• Create and maintain consistent project folders and naming conventions.
• Support project closeout documentation, including O&M manuals, warranties, as-builts, and punchlist tracking support.
• Prepare internal/external reports, tracking logs, and document packages for clients and stakeholders.

Essential Skills

• 2+ years of experience in an administrative role supporting construction, engineering, or field operations.
• Experience with accounts payable/accounts receivable processes and comfort working with financial data.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Familiarity with construction documentation workflows, such as RFIs, submittals, and closeout processes.

Additional Skills & Qualifications

• Experience supporting construction payroll, with union or prevailing wage knowledge being a plus.
• Experience with systems such as Procore, Bluebeam, PlanGrid/Autodesk Build, and Aconex.
• Familiarity with accounting software such as Sage, QuickBooks, Viewpoint, or Spectrum.
• Understanding of permitting processes is helpful but not required.

Work Environment

The position is based onsite at the main office in Tukwila, working primarily with ownership and project management teams. It offers a growing environment with opportunities to advance into roles with added responsibilities around project management.

Job Type & Location

This is a Contract to Hire position based out of Tukwila, WA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tukwila,WA.

Application Deadline

This position is anticipated to close on Apr 30, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC-with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.