Project Coordinator, US Practice

Job Profile:

Job Family:

Time Type:

Max Pay – Depends on experience:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

Position Salary Range: $55,000-$65,000 per year; DOE

The University Design Institute (UDI) partners with universities, higher education systems, philanthropic organizations, and national governments to co-design innovative strategies that strengthen the future of higher education. UDI's U.S. Practice is committed to empowering regional public universities and public systems as they address the evolving demands of their students, states, and stakeholders. We partner with institutions and systems that serve as critical engines of access, mobility, and economic impact, particularly in communities that depend on public higher education the most. Our work emphasizes reimagining, redesigning, and rebuilding U.S. higher education in ways that enhance student success, workforce alignment, and community impact.

UDI seeks a detail oriented, organized, and collaborative Project Coordinator to support the successful delivery of client engagements and operational activities across the U.S. Practice.  This role plays an important part in ensuring projects are well-coordinated and supported to ensure delivery of high-quality work.  Working closely with project teams, the Project Coordinator will support project planning, meeting coordination, budget tracking and documentation, communications and event logistics across a portfolio of engagements.

This role offers an excellent opportunity for individuals interested in developing their project management skills while contributing to meaningful work that advances the future of higher education. If you are passionate about organization, problem-solving, and supporting engagements that create lasting impact in higher education, this role is for you.

The Ideal Candidate Will:

• Support project teams by coordinating meetings, tracking action items, maintaining project documentation, and ensuring timely follow-through on deliverables.

• Adapt quickly to changing priorities and project needs while maintaining a high level of accuracy and responsiveness.

• Demonstrate a customer-service mindset when working with clients, stakeholders, and team members across diverse projects and engagements. 

• Communicate clearly and professionally with internal and external stakeholders.  

• Take initiative to identify issues, propose solutions, and support continuous improvement efforts.

• Demonstrate curiosity and a willingness to learn project management tools, methodologies, and best practices.

The Ideal Candidate Has:

• Experience supporting projects, programs, events, operations, or administrative functions in a professional environment.

• Experience with scheduling meetings, coordinating calendars and providing overall administrative scheduling support.

• Strong organizational skills and attention to detail with demonstrated ability to manage multiple tasks simultaneously.

• Experience using project management, collaboration and/or productivity tools to track work and support project execution.

• Experience coordinating meetings, events, workshops or similar delivery-based efforts. 

• Experience with budget and expense management.

• Strong written and verbal communication skills. 

This position is based on-site at UDI’s Novus offices, located on the ASU Tempe Campus.

The role will report to the Executive Director, U.S. Practice.

Essential Duties:

• Coordinate Project Activities: Support project teams by scheduling meetings, maintaining project documentation, tracking action items, and monitoring timelines, milestones, and deliverables across multiple engagements.

• Support Stakeholder and Client Engagement: Assist with meeting preparation, communications, workshop logistics, and other coordination activities that help ensure a positive experience for clients, partners, and project teams.

• Support Administrative and Operational Tasks:  Support project and operational activities including maintaining project systems, preparing reports, tracking expenses, processing documentation, and ensuring information is organized and accessible.

• Contribute to Team Effectiveness and Continuous Improvement: Capture lessons learned, maintain project resources and templates, and support efforts to improve processes, strengthen operational effectiveness, and enhance the scalability of the U.S. Practice and UDI.

Desired Qualifications:

• Experience working in higher education, non-profit, consulting, public sector or other mission-driven environments.

• Experience supporting budget tracking, expense submissions and reporting, or other financial administration activities.

• Demonstrated ability to plan, prioritize, and manage multiple tasks while maintaining attention to detail.

• Experience working with stakeholders, including executive leaders, clients, and cross-functional teams.

• Use critical thinking to make decisions and/or analyze and report data/results.

• Strong customer service orientation and commitment to delivering high-quality support.

• Preferred experience with Airtable, Stova, Constant Contact, Workday, Qualtrics, Google Suite and MS Office suite.

Working Environment:

• Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Regular activities require ability to quickly change priorities which may include and/or be subject to resolution of conflicts.

• Infrequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.

• Regular use of standard office equipment including computer workstation/laptop, printer, fax, calculator, copier, telephone, and associated peripherals.

Department Statement:

Established in 2019, The University Design Institute at Arizona State University advances innovation and design in higher education around the globe. Higher education has a fundamental responsibility to improve human and planetary wellbeing, and UDI’s vision is to support universities and institutions of higher education to emerge as powerful engines of social and economic impact. 

We are a values-driven organization with a focus on 6 critical values.

• Intentional Inclusionists: We create an environment of trust, support, acceptance and safety to foster a sense of belonging and wellbeing.

• Eternal Optimists: Change is an opportunity for progress, so we tirelessly work to co-create solutions to transform higher education.

• Avid Learners: We embrace curiosity and an exploratory mindset to promote individual and institutional growth.

• Constructive Challengers: We commit to challenge processes and perspectives in a supportive environment to push towards continuous improvement.

• Collaborative Connectors: Through a culture of collaboration, we weave together a community of problem-solvers to move from ideas to implementation.

• Relentless Innovators: We fail forward, take risks, and move quickly to craft solutions with purpose.

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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