Project Coordinator

Actalent

Vancouver, WA

Apply

JOB DETAILS

SALARY

$28–$33 Per Hour

SKILLS

Administrative Management, Artificial Intelligence (AI), Asset Management, Aviation Industry, Best Practices, Business Administration, Candidate Screening, Capital Project, Computer Science, Construction, Construction Engineering, Contract Management, Customer Support/Service, Data Analysis, Data Collection, Document Management, Documentation, Employee Orientation, Establish Priorities, Federal Government, Financial Analysis, Financial Reporting, Forecasting, Funding, Government, Laptop PC, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Project, Microsoft SharePoint, Microsoft Windows Operating System, Microsoft Word, On Site Support, Organizational Development/Management, Plan Meetings, Power Outages, Procedure Development, Process Development, Progress Reports, Project Close-Out, Project Design, Project Engineering, Project Lifecycle, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Reporting Skills, Risk Analysis, Risk Management, Site Reconnaissance, Spreadsheets, Statement of Work (SOW), Team Lead/Manager, Team Player, Technical Support, Technical/Engineering Design

LOCATION

Vancouver, WA

POSTED

1 day ago

This Project Coordinator position will provide support and assistance to the Customer Service Engineering (TPC) organization within BPA. This position will support BPA managers and Customer Service Engineers (CSE) that serve as Project Managers (PMs) who are assigned to TPCF and TPCV with the coordination, documentation, procurements, and other activities required to enable the success of major capital projects, as well as small projects, that enable customer projects and interconnections. This position will support project work through the full project lifecycle from requests through planning, design engineering, construction, to energization. Responsibilities + Support projects assigned by BPA project manager, from beginning to end, by providing assistance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, including: + Coordinating activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager, PM, or other personnel; + With manager, PM, or other federal personnel assistance and guidance, addressing and navigating politically sensitive issues in a collaborative and professional manner. + Support and facilitate the following functions: + Written and verbal sponsor or stakeholder communication. + Project team communications and coordination. + Inter-project team communications and coordination. + Project Tracking & Document Management: + Under the direction of the PM, monitor and track resource commitments from other groups as requested by the PM, using the organizations resource tools. + Monitor project milestones and schedules. Monitor, maintain and update project schedules as required by the project manager. + Per designated funding type and work order type (i.e. contractual customer agreement dates), alert BPA federal staff if additional time is needed. + Attend monthly financial review meetings with the PM and financial analysts. + Understand and monitor the Ready for Intended Use (RIU) dates and report to the PM. + Monitor project schedules with the use of various or applicable reporting tools. + Draft project change logs for the project manager to review and submit. + Coordinate and track project equipment materials, per PM guidance. + Attend project update meetings for the PM as requested. + Track and follow up on action items assigned to and by the BPA manager or PM. Know who to contact when action items are complete and a subsequent action can begin. + Upon identification of project risks, monitor and assist with risk management activities with assigned project team members. Alert BPA staff to concerns regarding risks and mitigation requirements. + Track and maintain project documents (on workspace and otherwise) related to project(s). These documents may come from the BPA manager, PM, other team members, or from outside agencies or systems. Check dates and decisions on documents that are known to change frequently and update static documents regularly so the most current information is available. + Coordinate information and status updates with/from project team and distribute to team members needing the updated information. + Request, set-up, and maintain Project Workspaces. Participate in workspace innovation, improvement, and development, as needed. Assist others outside of TPC with navigating PM workspaces. + Coordinate lessons learned activities per PM guidance. + Compile lessons learned through project lifecycle and publish lessons learned at project close-out. + Monitor and track CSE projects as they are submitted for funding approval. + Monitor, track and update CSE project tracking tools as requested by BPA manager or PM. + Meeting Facilitation: + Facilitate project meetings (scoping, kick-off, monthly project team, special team meetings, etc.) using Microsoft Outlook. Request, research, and confirm project team members that are required and optional attendees. Schedule appropriate date and time, conference room, and conference calls. + Gather information on meeting agenda topics, create agenda 24 - 48 hours in advance, distribute agenda and other documentation needed during the project meeting. + Confirm and set up conference room, Conference call, laptop, projector, maps, and other meeting materials at the beginning of project meeting. + Document discussion during project meetings. Identify and document action Items and decisions made during meetings. Distribute meeting minutes. + Attend project meetings. In the absence of the project manager, facilitate, reschedule, or cancel meetings. + Site Visits: + At the request of a BPA manager or PM, plan and coordinate site visits including scoping, field reconnaissance, and other site visits, by arranging appropriate dates, times, transportation (commercial air, BPA air, Government vehicles, etc.), lodging and permissions (if needed). + Prepare and disseminate documentation needed for site visits, track and check in documents that need to be returned. + Take minutes during site visits, follow-up on unanswered questions and other actions. + Work Plan Management: + Assist PM and the BPA Manager in coordination, prioritization, and maintenance of the PM's individual work plan portfolio. Check the status of project work plan frequently to launch new work quickly as it is assigned. + Check the work plan for accuracy and coordinate updates to Project Portfolio when updates are made. Coordinate PM reassignments when needed. + Assist PM in creation of the Project Management Plan. + Resource Coordination: + Request appropriate project resources on behalf of the PM (people, equipment, material, etc.) to fulfill project needs; submit resource requests through established procedures with various other internal organizations (Program Managers, Contracting Office, Real Property, Transmission Field Services, etc.). + Coordinate project schedules (or other reporting information) for team members and with other groups (e.g., orgs from TE, TI, and TF). + Coordinate TxPWA Microsoft Project participation, work intake processes (including forecasting and coordination with the TIS Program and Asset Managers), and TPC requests to TIP for estimates (financial, timelines) and other PM consultations. + Draft progress reports, ad hoc reports, spreadsheets, visual aids, etc. as requested by PM, Schedulers (including those from other departments, e.g. TF and TFH) and financial analyst. + Assist in coordinating resources and outages between project managers and projects when projects overlap in time or geographic locations to find a workable schedule. + Assisting Project Team: + Work with project manager, the BPA manager and project engineer on technical and logistical aspects of project design to create scope of work documents (see note below), statements of work documents (see note below), step plans, materials lists, etc. to be included in requests for outages, design, and construction resources. When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders. + Support the customer agreements, in facilitating the funding and schedule commitment coordination with groups outside of TPC (e.g., PM, Environment and Reality). + Assist in coordination and communication with outside entities including other city, state, and federal agencies, utilities and other BPA accounts and customers, tribes, public, and other stakeholders that are affected by transmission work. Qualifications + A Bachelor's degree in Engineering, Business Administration or Management, Project Management, Organizational Development, Computer Science or other related technical discipline is preferred. + With an applicable Bachelor's degree, 1 year of experience is required. + With a Bachelor's degree not in applicable fields, 3 years of experience is required. + Without a Bachelor's degree, 5 years of experience is required. + Experience should include direct work experience in project coordination/ control capacity, including all aspects of process development and execution. + Proficiency with Microsoft Windows operating system (Word, Excel, PowerPoint, Outlook, Teams, OneNote). + Demonstrated proficiency using Microsoft Project and SharePoint, to store, analyze and manipulate data. Job Type & Location This is a Contract position based out of Vancouver, WA. Pay and Benefits The pay range for this position is $28.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Vancouver,WA. Application Deadline This position is anticipated to close on Jun 4, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About the Company

Actalent

INDUSTRY

Other/Not Classified

Resume Resources

Free Resume Templates Free Resume Builder