Project Coordinator

The Smith & Oby Company

Walton hills, OH

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Administrative Skills, Billing, Bond Market, Communication Skills, Construction, Construction Administration, Construction Management, Detail Oriented, Documentation, Finance, Financial Projections, Financial Support, Insurance Documentation, Liens, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Project Close-Out, Project Management Software, Project Tracking, Project/Program Coordination, Team Player, Time Management, Writing Skills

LOCATION

Walton hills, OH

POSTED

12 days ago

POSITION SUMMARY

Smith & Oby is seeking a detail-oriented and organized Project Coordinator to support our project management team in Walton Hills, Ohio. In this role, you will work closely with Project Managers, Senior Project Managers, the Finance Department, the Service Department, and the management team to facilitate administrative and operational functions. The Project Coordinator plays a vital role in keeping projects compliant, on schedule, and well-documented from setup through final closeout.

KEY RESPONSIBILITIES

Compliance & Risk Documentation

Obtain supplier and subcontractor monthly lien waivers as requested
Collect, track, and maintain Certificates of Insurance (COIs) for subcontractors and suppliers
Obtain and manage bonds as required by project contracts

Project Setup & Administration

Assist with project setup including notices of furnishings, permit applications, and related documentation
Assist with CM (Construction Manager) prequalification's, including assembling required documentation and submittals
Assist with assembling project presentations for internal and external stakeholders
Collaborate with the Finance Department on billing, invoicing, and payment documentation
Coordinate with the Service Department to support project-related service needs

Project Financial Support

Assist Project Managers with preparation and processing of monthly pay applications
Support tracking of project costs, billings, and subcontractor payment documentation

Project Closeout

Assist with project closeout including compilation of O&M manuals, warranty documentation, user training coordination, and as-built drawings
Ensure all closeout deliverables are organized, complete, and submitted per contract requirements

QUALIFICATIONS

1–3 years of experience in construction, project administration, or a related field preferred
Familiarity with construction documentation, lien waivers, COIs, and bonding processes a plus
Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); experience with project management software (e.g., Procore, Viewpoint) a plus
Positive, professional demeanor with a team-oriented attitude
Associate or bachelor's degree in construction management, business, or a related field preferred; equivalent work experience will be considered

WORK ENVIRONMENT

Office-based role in Walton Hills, OH with occasional site visits to project locations
Collaborative and fast-paced environment requiring flexibility and adaptability

About the Company

The Smith & Oby Company

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