Job Description
Project Overview
Project Coordinator will support NYPA Renewables by assisting the team with day-to-day activities, project coordination, documentation, scheduling, procurement, and cross-functional coordination. The Project Coordinator will act as a liaison between the NYPA Renewables team and key internal and external stakeholders, including Finance, Procurement, Legal, Community Affairs, Engineering, and other supporting departments, to track activities, facilitate communication, generate reports, and help keep day-to-day activities and projects moving forward. The Project Coordinator will support the daily activities of the department and projects and contribute to the successful implementation of renewable energy projects and initiatives. This position offers an opportunity for growth and learning within the organization.
Job Functions & Responsibilities
Project Coordinator will support NYPA Renewables by assisting the team with day-to-day activities, project coordination, documentation, scheduling, procurement, and cross-functional coordination. The Project Coordinator will act as a liaison between the NYPA Renewables team and key internal and external stakeholders, including Finance, Procurement, Legal, Community Affairs, Engineering, and other supporting departments, to track activities, facilitate communication, generate reports, and help keep day-to-day activities and projects moving forward. The Project Coordinator will support the daily activities of the department and projects and contribute to the successful implementation of renewable energy projects and initiatives. This position offers an opportunity for growth and learning within the organization.
Job Functions & Responsibilities
- Assists in project planning, coordination, documentation, and communication including day-to-day departmental activities, scheduling, tracking, and reporting.
- Coordinate project and cross-functional meetings, including scheduling, preparing agendas, taking meeting notes, distributing action items, and tracking follow-up actions.
- Coordinate the Scope of Work >SOW? and RFP process for the procurement of goods and services in accordance with applicable procurement policies, including tracking required inputs, responsible parties, key dates, and follow-up actions.
- Create and verify purchase requisitions in SAP and communicate with various stakeholders in Operations, Procurement, Legal, and other supporting departments.
- Facilitate effective communication between cross-functional team members, stakeholders, and vendors.
- Maintain weekly status reports and trackers for major projects and cross-functional activities, including responsible parties, required-by dates, and outstanding actions.
- Create dashboards and leverage tools to automate reporting where applicable.
- Develop and maintain schedules for major project and cross-functional activities using Excel/MS Project and track progress against key dates.
- Maintain and update project and business development information in CRM and other applicable tracking systems.
- Support document organization and management across SharePoint, Kiteworks, and other applicable platforms.
- General understanding of renewable energy project development and construction lifecycle (or willingness to learn) preferred.
- Experience with project management and task tracking tools (Smartsheet, Monday.com or similar).
- Familiarity with procurement processes, contract structure, and SOW/RFP documentation.
- Experience coordinating with external developers, EPC contractors, consultants, and vendors, preferred.
- Proficiency in Microsoft Office Suite >Outlook, Excel, Word, PowerPoint, Teams? and ability to quickly learn MS 365 tools >SharePoint List, Power Automate? to develop concise project reports and dashboards
- Proficiency in, or ability to quickly learn MS Project, SAP ERP, CRM, and other applicable business systems.
- Strong organizational, meeting coordination, risk identification, and follow-up skills.
- Strong attention to details and ability to maintain accurate project records, trackers, schedules, and status reports, including document control, version tracking, and maintaining organized project repositories.
- Ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized.
- Strong verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors.
- Adaptability: Flexible and open to change as projects evolve, adjusting plans accordingly.
- Bachelor's degree required; fields such as Business, Engineering, Sustainability, Environmental Science, or similar are preferred.
Numbers & Facts
| Location | White Plains, NY |
| Industry | Computer/IT Services |
| Company Size | 100 to 499 employees |
| Year Founded | 1997 |
| Website | https://www.tscti.com/careers-0 |
About Company
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Skills
- Alternative Energyunmatched
- Applicant Tracking Systemunmatched
- Business Developmentunmatched
- Business Solutionsunmatched
- Communication Skillsunmatched
- Constructionunmatched
- Contract Processingunmatched
- Cross-Functionalunmatched
- Customer Relationship Management (CRM)unmatched
- Detail Orientedunmatched
- Document Controlunmatched
- Documentationunmatched
- Engineering Procurement and Construction (EPC/EPCC/EPCM)unmatched
- Environmental Sciencesunmatched
- Establish Prioritiesunmatched
- Financeunmatched
- Follow Throughunmatched
- Legalunmatched
- Meeting Minutesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Projectunmatched
- Microsoft SharePointunmatched
- Microsoft Wordunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Project Developmentunmatched
- Project Planningunmatched
- Project Scheduleunmatched
- Project Trackingunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Record Keepingunmatched
- Reporting Dashboardsunmatched
- Reporting Skillsunmatched
- Request for Proposals (RFP)unmatched
- Risk Analysisunmatched
- SAPunmatched
- SAP ECC (fka SAP R/3 and SAP ERP)unmatched
- Schedule Developmentunmatched
- Source Code/Configuration Management (SCM)unmatched
- Statement of Work (SOW)unmatched
- Status Reportsunmatched
- Support Documentationunmatched
- Sustainabilityunmatched
- Time Managementunmatched
- Writing Skillsunmatched
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