Project Coordinator (with Project Accounting Support)

Project Coordinator (with Project Accounting Support)

Full-Time
Department: Project Operations / Finance

Position Overview

The Project Coordinator serves as the organizational backbone of active projects, supporting both daily operational needs and critical financial tasks in the construction industry. This role keeps communication flowing, documents organized, schedules aligned, and project financials on track. Working closely with project managers, subcontractors, and accounting, the Coordinator helps ensure every project stays on time, within scope, and financially accurate.

Key Responsibilities

Project Coordination & Documentation

• Assist project managers with schedules, work plans, and project milestones.
• Maintain project records including contracts, change orders, submittals, safety documents, and closeout materials.
• Coordinate communication between internal teams, vendors, subcontractors, and clients.
• Prepare reports, meeting minutes, and updates for leadership and project stakeholders.

Procurement & Administration

• Request project quotes, issue purchase orders, and track material deliveries.
• Help coordinate subcontractor agreements, insurance certificates, compliance documents, and lien releases.
• Support project kickoff and closeout processes, ensuring proper documentation.

Project Accounting Support

• Collect and review invoices, subcontractor billing, timecards, and purchase orders for accuracy.
• Enter project costs into the accounting system and support timely posting of project expenses.
• Assist in preparing monthly billing (including T&M, progress billing, AIA forms, and retainage tracking).
• Monitor payment status and follow up on outstanding billing documentation.
• Support project financial reporting and update cost information as directed.

Reporting & Communication

• Prepare weekly or monthly project reports, budget updates, and job cost summaries.
• Communicate project progress, issues, and financial impacts to management and accounting teams.
• Assist with forecast updates and help track cost-to-complete information.

Qualifications

• Associate or Bachelor’s degree in Business, Construction Management, Accounting, or related field (or equivalent experience).
• 1–3 years of experience in project coordination, administrative support, or financial support (construction experience preferred).
• Familiarity with job costing or project billing is a plus.
• Strong proficiency in Microsoft Office; experience with project or accounting systems (e.g., Vista (Viewpoint), Procore, Spectrum, Sage, QuickBooks) is helpful.
• Excellent written and verbal communication skills, with sharp attention to detail.

Core Competencies

• Organized and detail-focused
• Collaborative team support
• Strong communication and documentation skills
• Ability to multitask and manage deadlines
• Analytical thinking applied to data and financial tasks
• Professional discretion and confidentiality

Why This Role Matters

Great projects don’t run on paperwork alone. They run on clear communication, accurate information, and proactive coordination. The Project Coordinator strengthens every part of the workflow—from planning to financial tracking—to help projects run smoothly and profitably.

About Sunesis:

Sunesis Holdings was founded in 1991, and operates in both the private and public sectors in OH, KY and IN. Sunesis Holding is made up of 4 entities, Sunesis Construction, Sunesis Environmental, Sunesis Properties, and Sunesis Containers. Sunesis Construction specializes in site work, utilities, bridges, earthen retention, road construction, asbestos remediation and both full and selective demolition. We continually work to improve through innovative ideas, new technologies and we invest in generating more innovative thinking at the company to work more efficiently.