Madison Approach Staffing is recruiting for a Project Coordinator for our client, a manufacturing company specializing in rail car production. This role provides comprehensive support to Project Manager and Deputy Project Managers on project management activities including document control, vendor coordination, customer interface, and deliverable tracking. The ideal candidate has rail car industry experience or related manufacturing background, strong organizational skills, excellent attention to detail, and advanced computer proficiency. This is a temp-to-hire opportunity with potential for permanent placement.
Key Responsibilities
Provide support to Project Manager and Deputy Project Managers on project management activities
Interface with manufacturing partners, U.S. and international vendors, and customers on technical and commercial matters
Manage document and drawing control procedures including record drawing maintenance
Audit correspondence and drawing database to ensure accuracy of data entry
Maintain and follow-up on Open Items tracking between internal departments, vendors, and customers; ensure timely closure
Attend project and design review meetings with customers and vendors; prepare and record meeting minutes
Support project scheduler with master schedule communication and status updates
Prepare and edit project letters, drawing submittals, and documentation prior to customer release
Maintain CDRL (Contract Data Requirements List) status and follow-up on pending deliverables
Track and manage Engineering Changes, vendor back charges, Field Modification Instructions, and clarification requests
Monitor and report invoice status and prepare monthly progress reports for customer approval
Required Skills & Experience
Education: Associate or Bachelor's degree preferred
Industry Experience: Knowledge of and prior experience in rail car industry or closely related manufacturing sector required
Organization: Detail-oriented, organized, and proactive with strong problem-solving ability
Computer Skills: Strong computer proficiency including document management and database systems
Communication: Excellent verbal and written communication skills
Project Management: Ability to track multiple projects, deliverables, and action items simultaneously
Documentation: Strong documentation and record-keeping skills
Attention to Detail: Meticulous accuracy in managing technical documents and correspondence
Preferred Skills & Experience
Bachelor's degree in Engineering or related field
Multiple language capabilities
Experience with design review processes
Drawing management and document control experience
Project tracking and status reporting experience
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Numbers & Facts
Location
Yonkers, NY
Salary
$61,000–$79,000 Per Year
Skills
Automotive Industryunmatched
Automotive Manufacturingunmatched
Change Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Contract Managementunmatched
Contract Requirementsunmatched
Customer Relationsunmatched
Data Entryunmatched
Data Qualityunmatched
Database Technologyunmatched
Detail Orientedunmatched
Document Controlunmatched
Document Managementunmatched
Documentationunmatched
Engineering Managementunmatched
Manufacturingunmatched
Meeting Minutesunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Progress Reportsunmatched
Project Designunmatched
Project Scheduleunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Schedule Developmentunmatched
Status Reportsunmatched
Technical Leadershipunmatched
Technical Writingunmatched
Time Managementunmatched
United States Department of Energy (DOE)unmatched
Writing Skillsunmatched
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