Project Estimator | Land Production

• Relationship Management: Provides world-class customer service, prioritizing client satisfaction at all times.
• Stakeholder Collaboration: Provides responsive internal and external support, ensuring business development teams, producers, and clients receive clear, accurate, and timely pricing information.
• Scope Development: Review preliminary briefs and translate concepts into structured scopes of work, defining deliverables, assumptions, exclusions, and operational requirements necessary for pricing.
• Proposal Planning & Alignment: Establish pricing frameworks, timelines, and estimating workflows to support proposal deadlines and submission schedules.
• Cost Modeling & Resource Analysis: Determine required labor (designers, talent, production management etc.), equipment, materials, vendor services, and logistics inputs to build complete and realistic cost structures for each proposal.
• Budget Development: Build and maintain detailed project estimates, tracking cost drivers, applying rate standards, contingencies, escalation factors, and ensuring financial accuracy.
• Vendor & Market Pricing Coordination: Gather and validate vendor, contractor, and supplier pricing, supporting bid comparisons and ensuring estimates reflect current market conditions.
• Labor & Staffing Forecasting: Develop staffing assumptions and labor models aligned with operational, creative and technical requirements, and scheduling parameters.
• Technical Input Integration: Collaborate with production and creative teams to quantify system needs including staging, scenic, lighting, audio, video, SFX, and specialty installations.
• Quality Assurance: Review estimates for completeness and consistency, validating calculations and ensuring proposals align with RWS Global standards and client expectations.
• Risk & Contingency Evaluation: Identify scope gaps, cost uncertainties, and operational risks, applying appropriate contingencies and communicating assumptions.
• Documentation & Version Control: Maintain organized estimating records, proposal revisions, rate cards, and supporting backup documentation for transparency and future reference.
• Schedule Flexibility: Supports proposal cycles across global time zones, including extended hours during active bid periods and coordination with international project teams as needed.

• Degree in Business, Finance, Production, Technical Theatre, Engineering, Construction Management, or a related field; equivalent professional experience considered.
• 4+ years of experience in estimating, budgeting, or financial planning within live entertainment, themed experiences, construction, or event production industries.
• Excellent verbal and written communication skills, with the ability to clearly explain scope assumptions and cost drivers to both internal and external stakeholders.
• Strong understanding of live entertainment and destination experience production processes, design/build methodologies, labor/talent structures, technical systems, logistics, and vendor workflows.
• Proficiency in spreadsheet modeling and budgeting tools, including advanced Microsoft Excel or Google Sheets platforms; familiarity with project management platforms such as Wrike, Asana, Smartsheet, or equivalent preferred.
• Demonstrated analytical skills with attention to detail and the ability to interpret creative and business briefs into quantifiable scopes and cost models.
• Familiarity with contractual structures, bid comparisons, and pricing methodologies including contingencies, escalation, and margin application.
• Ability to manage multiple proposals simultaneously under tight deadlines while maintaining accuracy and organization.
• Flexibility to support proposal cycles across varying time zones, including occasional extended hours during critical bid periods.

• Leadership: Enables project team members to achieve collective results through planning, collaboration, and confident decision making. 
• Strong Communicator: Able to provide clear direction to team members, crew, talent, vendors, and stakeholders, ensuring clear understanding and alignment across all project activities. 
• Highly Organized: Exceptional at planning and managing complex schedules and resources. 
• Detail-Oriented: Attentive to all parts of the project process.  
• Team-Oriented: Works collaboratively with diverse teams, fostering a positive working environment that encourages cooperation and communication. 
• Proactive Problem Solver: Anticipate potential challenges and develop thoughtful contingency plans to quickly address project challenges to client satisfaction. 
• Decisive: Confident in making quick, informed decisions. 
• Adaptable: Flexible to last-minute changes, unforeseen challenges, or evolving project needs. 
• Professional Attitude: Effectively navigate high-stress situations. Representing yourself, the project and RWS Global in the most positive way. 
• Resourceful: Finds creative solutions to optimize resources, manage costs, and maintain quality, within budget parameters. 
• Time Management: Capable of handling multiple projects simultaneously, ensuring all project estimate deliverables are completed on schedule. 
• Flexible Schedule: Project locations span the globe and may require extended hours which include work over weekends and holidays across multiple, worldwide timezones.
• Ethical & Professional: Upholds high standards of professionalism, integrity, and accountability 

• Competitive Salary 
• Flexible working schedule and remote work options
• Health and other benefits based on location
• Collaborative and inclusive work environment
• Opportunity to work on a variety of project types including theme parks, resort hotels, entertainment centers, live shows, temporary experiences and many others. 

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