Project Executive

Position Description For Project Executive

Reports To: Vice Presidents

Basic Function:

The Project Executive is responsible for overseeing a business market sector, providing strategic leadership, supporting project teams, leading multiple projects, and developing business opportunities. This role includes high-level coordination, business development, and policy implementation. The Project Executive must demonstrate strong leadership, organizational, and time management skills, as well as effective communication and client service skills. This position may also require providing supplemental support to other business units and leading the pursuit of potential projects.

Job Responsibilities

Values

• Live by the company values by leading employees, clients, and stakeholders to ensure alignment with DCI Group's Values and Mission.
• Devoted: Demonstrate a strong commitment to the success of both employees and clients, fostering long-term relationships built on trust and collaboration.
• Genuine: Communicate openly and honestly with team members, clients, and stakeholders, providing clear and transparent updates, even when delivering difficult news. Maintain integrity in all business dealings, ensuring ethical decision-making at every level.
• Simple: Provide leadership to DCI's fundamental approach to project management - Listen, Plan, Execute, and Exceed-to ensure efficient and effective project delivery.
• Growth: Make strategic decisions that prioritize long-term company success, considering the lasting impact on employees, clients, and the overall business. Coach and develop team members, fostering an environment where individuals can grow professionally.

Team Leadership and Relationships

• Actively listen to project teams, ensuring concerns and ideas are acknowledged and addressed to foster a collaborative work environment.
• Listen to employees' career aspirations and challenges to provide meaningful coaching and professional development opportunities.
• Interview potential employees and provide recommendations to the executive team.
• Produce and coordinate responses to potential project pursuits or "Requests for Qualifications."
• Develop and maintain relationships with clients, working to exceed their expectations.
• Establish client relations and be involved with contractual, design, and production meetings.
• Develop strategies relative to client pursuits.

Accountability

• Coordinate/schedule "Monthly Status Reports" and communicate "red flags" to executive leadership when necessary.
• Routinely review and provide opinions where modifications to company procedures may be appropriate.
• Seek opportunities to increase knowledge of specific market sectors to become a company expert.
• Walk job sites to check status and adherence to DCI Group's policies.
• Execute training for team members and assist in implementing company policies and procedures.
• Monitor project measurements related to time, cost, quality, safety, and risk while upholding company values.
• Lead mid-year and year-end employee performance review process.

Budget and Cost Control

• Monitor and review project financial performance, ensuring adherence to budgets.
• Review job costing reports and implement necessary corrective actions.
• Oversee/lead preconstruction duties including management of the overall project estimate, including general conditions development, bid solicitation, scope development, and complete bid tabulation.
• Monitor to ensure accurate and timely execution of change management
• Provide or review internal reporting and financial projections.

Schedule Management

• Monitor to ensure employees are utilizing DCI's Full Circle Scheduling Process
• Listen to project teams to identify and address scheduling challenges early, ensuring efficient coordination and project success.
• Ensure project-specific and client-driven goals, schedules, and detailed assumptions are developed.
• Ensure teams adhere to project schedules and meet deadlines.
• Coordinate staffing through the entire project development to complete documents on schedule.

Quality

• Ensure project teams adhere to DCI's Quality Control Plans and company standards by monitoring compliance, providing guidance, and addressing quality issues as they arise.
• Ensure DCI's Site Expectations are being met and followed.
• Ensure constructability takes place at each design phase.
• Ensure project teams understanding of client expectations and regulatory requirements for project deliverables.
• Ensure the regulatory process is being followed related to building codes, city guidelines, and local and state regulations.

Safety

• Monitor to ensure project team is adhering to DCI's Safety Expectations.
• Ensure all safety codes and safety inspections are met.
• Ensure safety compliance efforts across all projects.
• Promote a culture of safety among employees, subcontractors, and clients.
• Lead company safety initiatives.

Contract Management and Knowledge

• Routinely review and negotiate prime contract terms with Executive Leadership.
• Routinely review, negotiate, and execute subcontracts.
• Routinely review and provide opinions on modifications to company prime and subcontract documents.
• Solicit, interview, and hire consulting experts as necessary.
• Have a complete understanding of the contract delivery methods and be able to administer and provide leadership to project teams on all delivery methods.
• Work closely with Executive Team, legal, and project teams to address any contractual issues.

Project Closeout

• Ensure timely completion of project closeout procedures, including documentation, financial reconciliation, and client satisfaction assessments.
• Participate in lessons-learned reviews to improve processes for future projects.
• Maintain strong post-project relationships to foster repeat business.
• Ensuring documentation is provided to DCI Marketing for future project pursuits.

Requirements and Qualifications

• Bachelor's degree in construction management, engineering, or related field.
• Minimum of 10 years' experience as a senior project manager or project manager in a similar construction management role.
• Able to multitask, prioritize, and manage time efficiently.
• Proficiency with Microsoft Office; experience with Project Management software and P6 scheduling software preferred.
• Ability to function independently on assigned projects and effectively coordinate, delegate, and provide leadership to assigned team members.
• Excellent communication and interpersonal skills to interact effectively with all levels of the company, as well as subcontractors, vendors, and owners.
• Detail-oriented with the ability to efficiently analyze and organize significant amounts of information regarding plan layouts, material deliveries, and job site productivity.
• Thorough understanding of schedules, project budgets, submittals, change orders, and job costing.