Project Folder Coordinator - Indianapolis, IN

Project Folder Coordinator - Indianapolis, IN

Do you enjoy coordinating multiple projects, maintain accurate records, and collaborating with teams to ensure successful project execution?

At Kirby Risk, we are committed to helping our customers succeed through outstanding service, innovative solutions and strong partnerships.

What You'll Do as a Project Folder CoordinatorOur Project Folder Coordinators play a key role in supporting our Project Management team and ensuring project information is accurate and accessible.

You'll:

Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to dateCreate, organize, and maintain project folders in accordance with Kirby Risk Project Management standardsMonitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billingTrack project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholdersProvide timely project status updates and reporting to account managers, inside sales teams, and managementIdentify and report upcoming project opportunities through resources such as Dodge ReportsCollaborate across departments to ensure customer needs are met and projects remain on scheduleRepresent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

What Makes You a Great Fit

College-level coursework or equivalent work experience2+ years of experience in electrical products sales, project coordination, or a related fieldStrong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneouslyExcellent attention to detail and commitment to accuracyStrong interpersonal, written, verbal, and customer service skillsProfessional phone etiquette and the ability to communicate effectively with a variety of audiencesProficiency with Microsoft Office and the ability to learn new business software and systemsA collaborative, team-oriented mindset with a passion for continuous learning and improvement

What to Expect in This Role

Primarily onsite, indoors, in an office environment utilizing standard office equipmentFast-paced, collaborative work environment supporting multiple projects and stakeholders

Ability to perform essential functions of this onsite role in a work environment with a variation of noise levels to include moderate noise due machinery, heavy equipment, moving motorized vehicles, alarms, vibration, and general conversations

Occasional travel may be required for training or visits to customer and Kirby Risk locationsSchedule: Monday-Friday, regular business hours

Why Kirby Risk?Founded in 1926, Kirby Risk is a trusted leader in electrical supply, manufacturing, and mechanical solutions. Our culture is built on hard-working, engaged people who treat each other-and our customers-with respect and urgency.

When you join Kirby Risk, you're not just taking a job-you're joining a company where you can build a career.

Benefits That Work for YouWe provide a complete package designed to support your health, career, and future:

Medical, RX, Dental, and Vision insuranceLife insurance & Employee Assistance ProgramsTuition reimbursement & on-the-job training401(k) with company match & Profit SharingPaid Time Off (PTO)

Ready to help customers keep their operations running at peak performance? Apply today and grow with Kirby Risk.