Marchon’s healthcare client is hiring a Project Funding Manager to join their PMO. The role will work with and take direction from leadership and will coordinate across multiple teams to support funding documentation, APD development and updates, budget tracking and forecasting, vendor contract & invoice management, and project reporting. The PFM will ensure that the documentation is developed and maintained, required processes are followed, budgets and forecasts are tracked, vendor contracts are aligned to approved funding, and submissions to the Centers for Medicare & Medicaid Services (CMS) are accurate, timely, and complete.
A core part of this work involves Advanced Planning Documents (APDs), which are formal planning and funding documents used to request and maintain CMS approval for Medicaid technology projects. Prior APD experience is helpful but not required. Candidates with strong experience managing project budgets, grants, large vendor contracts, federal or state funding submissions, compliance documentation, or complex cross-functional processes are encouraged to apply.
The ideal candidate does not need to be an APD expert on day one. This role is well suited for someone who can manage complex funding and contract processes, build structure where information is distributed across teams, maintain accurate documentation, and communicate clearly with technical, financial, legal, procurement, vendor, and leadership stakeholders.
Qualifications
Minimum Experience/Skills
- 5 years of experience in program management, project management, grants management, public funding administration, contract management, project finance, or a related role.
- Demonstrated experience managing or supporting project budgets, budget forecasts, financial tracking, resource allocations, funding documentation, grants, or contract-related financial materials.
- Experience coordinating complex cross-functional work across business, finance, procurement, legal, technology, vendor, and leadership stakeholders.
- Strong writing and documentation skills, including the ability to synthesize technical, financial, contractual, and programmatic information into clear narratives, reports, and executive materials.
- Strong project management, stakeholder coordination, analytical, organizational, and executive communication skills.
- Experience supporting vendor management, contract administration, procurement processes, RFPs, SOWs, amendments, deliverables, or similar contract-related activities.
- Ability to manage multiple deadlines, maintain detailed tracking tools, follow formal processes, and ensure documentation is complete, accurate, and audit-ready.