Bid Packages, Billing, Communication Skills, Communication Systems, Customer Support/Service, Document Control, Documentation, Employee Orientation, English Language, Equipment Maintenance/Repair, Expense Reports, Insurance Documentation, Interpersonal Skills, Microsoft Office, Microsoft SharePoint, Multitasking, Onboarding, Order Supplies, Organizational Skills, Purchase Orders, Safety/Work Safety, Spanish Language, Surveillance
Job Description
- Effectively communicate job site issues to project team
- Process invoices
- Route documents, correspondence, both internally and externally
- Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
- Responsibility for HR on-boarding of new hires
- Prepare field purchase orders
- Conduct weekly new hire orientation
- Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
- Maintain document control, to include filing and uploading to SharePoint
- Assist the engineers with preparation of pre-bid packages
- Order all necessary supplies for the office
- Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
- Create and assist employees with expense reports
- Keep accurate Certificate of Insurance records from vendors and subcontractors
- Enter crew costs daily
Job Requirements
- At least two years working in an administrative or customer service environment
- Proficient in Microsoft Office software
- Must possess excellent interpersonal and communication skills in both English and Spanish
- Must be organized and be able to accomplish multiple tasks with accuracy and proficiency
- Must maintain the confidentiality of all documentation, information and company processes
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
EEO/DFWP/ “Minorities, Females, Disabled, Vets”