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Project Management Coordinator

Aditi Consulting

Thousand Oaks, California, United States, CA

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JOB DETAILS
SALARY
$23–$25 Per Hour
SKILLS
Artificial Intelligence (AI), Automation, Automotive Automation, Biology, British Standards Institute (BSI), Business Analysis, Business Operations, Business Skills, Communication Skills, Consulting, Continuous Improvement, Cross-Functional, Data Analysis, Data Collection, Data Visualization, Detail Oriented, Documentation, Establish Priorities, Hubs, Information Technology & Information Systems, Knowledge Management, Lean Six Sigma, Messaging Technology, Microsoft Product Family, Microsoft SharePoint, Multitasking, Needs Assessment, Operational Improvement, Operational Support, Operations Processes, Organizational Skills, Power BI, Process Analysis, Process Development, Process Improvement, Productivity Management, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Reporting Dashboards, Short Messaging Service (SMS), Speech Technology, State Laws and Regulations, System Integration (SI), Tableau, Team Player, Telephony, Time Management
LOCATION
Thousand Oaks, California, United States, CA
POSTED
2 days ago
Payrate: $23.00 - $25.00/hr.
 
Summary:
We are seeking a highly organized and digitally fluent Digital Operations & Process Improvement Specialist to support Process Development teams through process improvement, SharePoint site ownership, dashboard development, workflow automation, data visualization, and digital knowledge management.
This role will have two equally important areas of responsibility: supporting the standardization and improvement of the Productivity process across Process Development and providing broad digital operations support across teams.
The ideal candidate is comfortable working at the intersection of business operations, data, digital tools, and stakeholder engagement. They should be comfortable working in teams and driving actions from cross-functional teams. They should be able to understand business needs, translate them into practical digital solutions, and manage multiple priorities across SharePoint, Smartsheet, Power Automate, Tableau/Power BI, Atlas/Gist galleries, Microsoft 365, and related collaboration platforms. This role will be part of the BSI team and participate in BSI team meetings, working sessions, face-to-face summits, and development opportunities.
 
Key Responsibilities:
  • Support the standardization, centralization, and continuous improvement of Productivity Project processes across PD functions. Partner with cross-functional teams to understand business needs, pain points, data requirements, and improvement opportunities.
  • Design, update, and maintain SharePoint sites, pages, learning hubs, event calendars, communication spaces, and digital repositories.
  • Develop, maintain, and improve dashboards, reports, and data visualizations using Tableau, Power BI, Excel, Smartsheet, and related tools to support multiple functions.
  • Build and enhance Smartsheet forms, dashboards, Dynamic Views, automated notifications, request workflows, scoring tools, and intake processes across functions.
  • Identify opportunities to automate manual work, incorporate AI-enabled tools, integrate across relevant systems, improve data capture, reduce repeated follow-up, and transform operational data into actionable business insights.
  • Communicate clearly with stakeholders on priorities, requirements, blockers, status updates, and follow-up needs while balancing multiple small and large requests with strong prioritization and attention to detail.
 
Required Qualifications:
  • Bachelor’s degree or equivalent experience in business operations, data analytics, information systems, digital workplace management, engineering, life sciences, or a related field.
  • Experience assessing business processes, identifying improvement opportunities, and translating stakeholder needs into practical digital or process solutions.
  • Experience building or maintaining SharePoint sites, pages, document repositories, and internal communication hubs.
  • Experience developing dashboards, reports, or visualizations using Tableau, Power BI, Excel, Smartsheet, or similar tools.
  • Strong organization, prioritization, communication, documentation, stakeholder-management, and time-management skills.
  • Comfort working independently, managing ambiguity, supporting multiple stakeholders, and delivering high-quality outputs with strong attention to detail.
 
Preferred Qualifications:
  • Experience with Power Automate, Microsoft 365, SharePoint permissions, Atlas, Gist, workflow automation, repository management, or system integration.
  • Experience supporting continuous improvement, Lean Six Sigma, or business process improvement initiatives.
  • Familiarity with AI tools and internal digital enablement.
 
Top 3 Must Have Skill Sets:
  • Process improvement and stakeholder management
  • Data visualization and business insight generation
  • Digital operations and workflow automation
 
Nice to have:
  • Power BI, Tableau, or similar data visualization skills.
 
Pay Transparency: The typical base pay for this role across the U.S. is: $23.00 - $25.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match,  life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
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Aditi Consulting

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