Project Management Coordinator, Pediatrics Health Services Research

Department

PED-HEALTH SERVICES RESEARCH (IN-PHSR-IUINA)

Department Information

The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Childrens Health Indianas largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.

Job Summary

Department-Specific Responsibilities

• Oversees the delivery of the Early Autism Evaluation (EAE) Hub model
• Maintains a database and map of participating clinicians and practices
• Provides a technical support to EAE Hubs
• Serves as a consultant on administrative activities with internal and external collaborators
• Oversees collection of EAE Quality Improvement (QI) data
• Facilitates and maintains Memorandum of Understandings (MOUs) with participants and IUSM legal team
• Surveys statewide reach of project
• Monitors, triages, and responds to project group email account
• Updates website as necessary
• Facilitates hub team learning collaboratives
• Administrates EAE Hub monthly calls
• Assists in planning and tracking hot topics for calls
• Collaborates in planning and facilitating the annual meeting
• Processes secondary referrals and denials
• Updates Sharepoint
• Facilitates training for new team members and/or new hubs
• Facilitates and tracks progress of learners and teams through EAE standard training process
• Manages iPads for training
• Oversees new site launch and associated processes
• Provides training to team members on data entry

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication
• Develops a schedule designed to meet necessary deadlines and communicates with team members
• Monitors project progress and handles highly complex issues that arise
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance
• Performs a variety of administrative skills and prepares correspondence related to the project

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of relevant experience

SKILLS

Required

• Demonstrates project management skills
• Proficient communication skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Effective interpersonal skills
• Ability to lead/manage others
• Ability to drive multiple projects to successful completion

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Work Location

Indianapolis, Indiana

Advertised Salary

$48,000.00 - $53,000.00 annually determined by education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Contact Us

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Telephone: 812-856-1234