Project Management Coordinator

Aequor Technologies LLC

Thousand Oaks, CA

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JOB DETAILS

SKILLS

Analysis Skills, Artificial Intelligence (AI), Automation, Biology, British Standards Institute (BSI), Business Analysis, Business Operations, Business Processes, Business Skills, Communication Skills, Continuous Improvement, Cross-Functional, Customer Support/Service, Data Analysis, Data Collection, Data Visualization, Detail Oriented, Establish Priorities, Follow Through, Hubs, Information Technology & Information Systems, Knowledge Management, Lean Six Sigma, Microsoft Product Family, Microsoft SharePoint, Multitasking, Needs Assessment, Operational Improvement, Operational Support, Operations Processes, Organizational Skills, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Process Analysis, Process Development, Process Improvement, Productivity Management, Project/Program Coordination, Project/Program Management, Reporting Dashboards, System Integration (SI), Tableau, Team Player

LOCATION

Thousand Oaks, CA

POSTED

2 days ago

Remote - Within 150 miles of USTO would be ideal - West Coast Timezones - Business travel 2x year
We are seeking a highly organized and digitally fluent Digital Operations & Process Improvement Specialist to support Process Development teams through process improvement, SharePoint site ownership, dashboard development, workflow automation, data visualization, and digital knowledge management.
This role will have two equally important areas of responsibility: supporting the standardization and improvement of the Productivity process across Process Development and providing broad digital operations support across teams.
The ideal candidate is comfortable working at the intersection of business operations, data, digital tools, and stakeholder engagement. They should be comfortable working in teams and driving actions from cross-functional teams. They should be able to understand business needs, translate them into practical digital solutions, and manage multiple priorities across SharePoint, Smartsheet, Power Automate, Tableau/Power BI, Atlas/Gist galleries, Microsoft 365, and related collaboration platforms. This role will be part of the BSI team and participate in BSI team meetings, working sessions, face-to-face summits, and development opportunities.
Key Responsibilities
Support the standardization, centralization, and continuous improvement of Productivity Project processes across PD functions. Partner with cross-functional teams to understand business needs, pain points, data requirements, and improvement opportunities.
Design, update, and maintain SharePoint sites, pages, learning hubs, event calendars, communication spaces, and digital repositories.
Develop, maintain, and improve dashboards, reports, and data visualizations using Tableau, Power BI, Excel, Smartsheet, and related tools to support multiple functions.
Build and enhance Smartsheet forms, dashboards, Dynamic Views, automated notifications, request workflows, scoring tools, and intake processes across functions.
Identify opportunities to automate manual work, incorporate AI-enabled tools, integrate across relevant systems, improve data capture, reduce repeated follow-up, and transform operational data into actionable business insights.
Communicate clearly with stakeholders on priorities, requirements, blockers, status updates, and follow-up needs while balancing multiple small and large requests with strong prioritization and attention to detail.
Required Qualifications
Bachelor s degree or equivalent experience in business operations, data analytics, information systems, digital workplace management, engineering, life sciences, or a related field.
Experience assessing business processes, identifying improvement opportunities, and translating stakeholder needs into practical digital or process solutions.
Experience building or maintaining SharePoint sites, pages, document repositories, and internal communication hubs.
Experience developing dashboards, reports, or visualizations using Tableau, Power BI, Excel, Smartsheet, or similar tools.
Strong organization, prioritization, communication, documentation, stakeholder-management, and time-management skills.
Comfort working independently, managing ambiguity, supporting multiple stakeholders, and delivering high-quality outputs with strong attention to detail.
Preferred Qualifications
Experience with Power Automate, Microsoft 365, SharePoint permissions, Atlas, Gist, workflow automation, repository management, or system integration.
Experience supporting continuous improvement, Lean Six Sigma, or business process improvement initiatives.
Familiarity with AI tools and internal digital enablement.
Key Competencies
Digital fluency; continuous improvement mindset; business process thinking; analytical problem solving; customer-service orientation; ability to simplify complex information; clear written and verbal communication; stakeholder partnership; high attention to detail; strong follow-through; comfort with ambiguity; ability to prioritize across multiple teams, requests, and initiatives.

About the Company

Aequor Technologies LLC

COMPANY SIZE

100 to 499 employees

INDUSTRY

Staffing/Employment Agencies

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