Description
Job Title: Project Manager
Department: City Manager''s Office
Employment Type: Part-Time, Temporary, Non-Benefitted
Salary Range: $40.00 - $50.00
MAIN PURPOSE
Under general direction, plans, organizes, coordinates, and manages complex City projects and initiatives from development through completion. The Project Manager establishes project scope, objectives, schedules, budgets, deliverables, and performance measures; coordinates the work of City departments, consultants, contractors, community partners, and other stakeholders; monitors progress and compliance; resolves project issues; and ensures projects are completed effectively, timely, within budget, and consistent with City policies, regulatory requirements, and City Council priorities.
The position may manage administrative, operational, organizational, technology, facility, infrastructure, community development, process improvement, or other citywide projects. The Project Manager provides professional and technical support to City leadership and may exercise lead direction over project teams, consultants, contractors, and assigned staff.
TEMPORARY PART-TIME ASSIGNMENT
This is a temporary, part-time position. Processing and tracking invoices and purchase orders are essential functions of this role. The position will review supporting documentation, verify coding and approvals, monitor purchase-order balances and payment status, coordinate the resolution of discrepancies, and maintain complete, accurate, and audit-ready financial records.
ESSENTIAL DUTIES
- Plans and manages projects through all phases, including initiation, planning, implementation, monitoring, completion, and evaluation.
- Develop project charters, scopes of work, schedules, work plans, budgets, performance measures, milestones, and deliverables.
- Processes, reviews, and tracks invoices; verifies accuracy, account coding, required approvals, and supporting documentation; resolves discrepancies; and routes invoices for timely payment.
- Prepares, processes, and tracks purchase orders and related documents; monitors balances and status; and coordinates with City departments, Finance, vendors, consultants, and contractors as needed.
- Plans and coordinates City events, including schedules, facilities, vendors, materials, communications, setup, and other logistical needs.
- Provides responsive and professional customer service to City staff, elected officials, vendors, community partners, and members of the public; responds to inquiries and coordinates appropriate follow-up.
- Coordinates project activities across City departments and with consultants, contractors, vendors, public agencies, community organizations, businesses, and members of the public.
- Identifies project risks, dependencies, resource needs, and operational impacts; develops and implements appropriate mitigation strategies.
- Monitors project schedules, expenditures, contracts, deliverables, and performance to ensure timely and successful completion.
- Facilitates meetings, establishes responsibilities, documents decisions, tracks action items, and follows up with responsible parties.
- Prepares and administers requests for proposals, agreements, contracts, purchase orders, amendments, and related procurement documents in coordination with appropriate City staff.
- Participates in consultant and vendor selection; monitors performance and verifies compliance with contractual requirements.
- Develops, monitors, and administers project budgets; reviews invoices, forecasts expenditures, and maintains accurate financial and project records.
- Research and analyze operational, financial, policy, legislative, regulatory, and organizational issues; develop findings and recommendations.
- Prepares clear and concise staff reports, presentations, correspondence, policies, procedures, project updates, and other technical documents.
- Presents project information to City leadership, City Council, boards, commissions, committees, community groups, and other stakeholders.
- Ensures projects comply with applicable federal, state, and local laws; City policies and procedures; funding requirements; contractual obligations; and established professional standards.
- Coordinates public outreach and stakeholder engagement activities and responds to questions or concerns regarding assigned projects.
- Supports grant applications and administers grant-funded projects, including tracking expenditures, deliverables, reporting requirements, and compliance deadlines.
- Develops communication, implementation, training, and change management plans to support new programs, systems, policies, or operational practices.
- Evaluates project outcomes, documents lessons learned, recommends improvements, and develops procedures to support continued operations.
- Establishes and maintains complete, accurate, organized, and audit-ready project documentation.
- May provide lead direction, assign and review project work, and coordinate the activities of staff, consultants, contractors, and project teams.
- May assist with City Council meetings by organizing materials, coordinating logistical needs, providing meeting support, and completing assigned follow-up activities.
- Represents the City professionally and maintains effective working relationships with internal and external stakeholders.
- Performs related duties as assigned.