Project Manager 3 (Engineering)

First Tek, Inc.

Vancouver, WA

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JOB DETAILS

SKILLS

Administrative Management, Adobe Flash, Analysis Skills, Application Programming Interface (API), Billing, Budget Management, Budgeting, Business Administration, Business Analysis, C Programming Language, Computer Science, Conferences, Conflict Resolution, Construction, Consulting, Contingency Plans, Contract Management, Corrective Action, Cost Estimates, Documentation, Driver's License, Ergonomics, Establish Priorities, Federal Contracts, Federal Laws and Regulations, First Aid, Forecasting, Funding, Government, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), Identify Issues, Industry Standards, Interpret Regulations, Material Moving, Microsoft Project, Microsoft SharePoint, Microsoft Visio, Multitasking, Needs Assessment, Negotiation Skills, Organizational Development/Management, Performance Management, Performance Reviews, Physical Security, Plan Meetings, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Process Hazard Analysis (PHA), Project Estimates, Project Evaluation, Project Management Professional (PMP), Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Regulatory Submissions, Reimbursement, Requirements Management, Resource Management, Risk, Risk Analysis, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Schedule Development, Seminars, Staff Training, Statement of Work (SOW), Status Reports, Surveillance, Team Player, Technical Presentation, Telecommunications, Testing, Time Management, United States Department of Energy (DOE), Vehicle Driving, Vendor/Supplier Selection, Willing to Travel

LOCATION

Vancouver, WA

POSTED

2 days ago

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Plan, initiate, and facilitate Transmission projects from inception to conclusion and in accordance with BPA and industry project management principles and standards.

Facilitate complex large-sized, multi-year projects. Many of these projects are high visibility projects to Senior Management, requiring monthly project status updates.

Responsible for coordination from the Scoping Phase of the project through documented Close Out procedures.

Assist BPA management with implementing project tasks on a daily basis (may include multiple projects) with regards to time, budget, schedule and quality. Provide updates and findings to BPA manager.

With oversight and approval from the BPA manager, coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.

Provide recommendations regarding project expectations, approach, road maps, work plans, deliverables and goals.

Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.

Work with appropriate BPA manager / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions to build consensus among stakeholders and project team members.

Issue project status reports on a regular or as requested basis.

Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.

For large projects, may coordinate and guide other Projects Managers that are managing sub-projects. Draft monthly executive summary report.

Interact and collaborate with external stakeholders, often navigating complex business relationships.

Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.

Work with appropriate BPA managers / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions in order to build consensus among stakeholders and project team members.

Maintain consistent communication with project sponsors, performance managers, and stakeholders on the progress of the project compared to the work plan.

Identify and request resources and resolve resource allocation issues with business units and performance managers. Alert BPA staff of any resource allocation issues and recommend solutions (see note above).

Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA performance managers.

Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule or performance.

Organize, coordinate and facilitate the work of project teams and serve as liaison between business and technical aspects of projects, including recommending project stages and assessing business implications for each stage.

Work with appropriate BPA managers / personnel to facilitate resolution of conflicting priorities and requirements, as well as conflicting team positions in order to build consensus among stakeholders and project team members.

Assist the BPA manager in building and coordinating an effective team and provide recommendations for allocating team members to project tasks (see note above).

Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.

Collaborate with business units and BPA performance managers to help resolve resource allocation issues.

Support the project team through the project management process (creating and implementing the project management plan); schedule and facilitate team meetings and coordinate activities of sub-teams.

Facilitate "kick-off” meetings with sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources.

Schedule and facilitate project team meetings and coordinate activities of sub-teams.

Draft project plans, resource strategies and funding estimates required to advance each assigned project / defined effort.

Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.

Issue project status reports on a regular or as requested basis.

Participate in monthly group level project manager meetings.

Participate in TIP group level project manager meetings.

Support Transmission managers in planning and building new high voltage substations and upgrading existing substations, including:

Assisting with NEPA (National Environmental Policy Act) review

Assisting with land rights review

Assisting with access road planning

Identifying required equipment for procurement

Assisting with design and construction activities.

Note: actions noted above must be reviewed and approved / accepted by appropriate BPA manager / personnel with the authority to do so.

Actively engage with the business to properly understand the business needs, identify dependencies, project expectations, milestones, resources and other initiatives, and assist the BPA manager in deploying the solution.

Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager / personnel.

Facilitate the implementation of the project on a daily basis (may include multiple projects) with regard to scope, budget, schedule and quality. Provide updates and findings to BPA manager. (see Note above)

Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.

Prepare and monitor the budget for the project (monitors project funding and overall budget). Provide data to the BPA manager for review and approval. Alert the BPA Manager of any budget concerns.

Facilitate and monitor/track project budgets (project funding and overall budget

Facilitate project requirements, milestones, and project expectations and monitor the project schedule.

Allocate time in the project plan for the project team to attend all recommended training.

Take a proactive stance regarding risk management by alerting the BPA manager to areas of risk.

Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer.

Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies.

Maintaining issue, risk, and/or action logs.

Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.

Maintain issue, risk, and/or action logs and develop contingency plans and status reports to manage risk.

Alert the BPA Manager of any obstacles or work with the sponsor or performance managers and provide recommendations to remove roadblocks so that the team can complete the project. (see Note above).

When necessary, obtain authorization for changes to the project scope, cost, schedule, or performance.

Issue regular status reports, issue final reports or deliverables and generate and act on lessons learned. All final documents will be reviewed and approved by BPA federal staff.

Conduct project postmortems and create a recommendations report in order to identify successful and unsuccessful project elements.

With approval from the BPA Manager, organize site visits with the project team members, as necessary for the project. Most projects will require at least three site visits. Large projects may require multiple site visits. Site visits may require overnight travel.

Support and facilitate the following functions:

Written and verbal sponsor communication.

Project team communications and coordination.

Inter-project team communications and coordination.

Team meeting and sponsor meeting management.

When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.

Provide background information, technical input, options and recommendations that facilitate project decision-making. This may include, at management request, arranging, attending and facilitating decision-making sessions/meetings with BPA management, executives and key stakeholders, including drafting agendas, answering technical questions, and presenting information, options and recommendations for decision-maker consideration.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A Bachelor's Degree in Engineering, Business Administration or Management, Organization Development, Computer Science or other closely-related technical field is preferred.

With an applicable Bachelor's degree, 10 years of experience is required.

With a Bachelor's degree not in applicable fields, 12 years of experience is required.

Without a Bachelor's degree, 14 years of experience is required.

Experience should include project management experience on projects relating to some or all the following: (Utility Physical Security and Compliance; High Voltage Substation; Telecommunication Systems).

Note: Level 3 is typically responsible for medium-to large-sized projects (25M and higher cost).

Required Technical Skills & Experience (required on matrix)

5+ years of demonstrated project management experience on projects using industry standard methods and tools for managing schedules, dependencies, resources, funding and developing technical specifications and project plans.

Experience accurately assessing and estimating project costs.

Experience writing and understanding functional and technical specifications

Experience with developing project schedule timelines to reflect major tasks (planning, design, procurement, construction, testing)

Experience with SharePoint or similar program.

Experience with Visio or similar program.

Experience with MS Project

Preferred Skills & Experience (optional on matrix)

Project Management Professional (PMP) Certification

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.

First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification.

Energized Facility Permit is required within one year of assignment start. Type: Substation Entry Permit (SEP)

PPE Requirements

White Hard Hat

Eye Protection

Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.

Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.

User Type:

Rare: Intended for workers who will work less than 5 days per month in substations or around energized electrical equipment.

Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.

Hazards & Risks

Bending stooping, lifting, kneeling, reaching and walking for short distances (up to 500 yards) may be required.

Assignment requires frequent walking on uneven terrain.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Substation Entry Permit (SEP)

Arc Flash PPE Requirements

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by

Asset Suite

BPA

Business Case 101

BPA

Cascade

BPA

OpEx Process Mapping

BPA

Shock & Arc Flash Awareness Training with Refresher

2 hours

BPA

Sunflower

BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager's acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as "voting” members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA's process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to "interpret” regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Jaramillo, Emmanuel B

Date

5/10/2026

CFTE Job Title

Project Manager 3

Org

TIPF

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: White Hard Hat, Eye Protection, Footwear, and Electrical and Arc Flash clothing

Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the "General Comments” section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B

Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B

Operating office tools (paper cutter, paper punch, staplers, etc.)

None Identified

B

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

B

Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

C

Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

B

Optional: Slips, Trips & Falls Training (HRMIS 015076)

B

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

B

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

B

Defensive/Distracted Driving (HRMIS 017057)

B

Worker operates forklifts

Forklift Certification

Choose an item.

Worker operates a fire extinguisher

Fire Extinguisher Use

B

Worker operates hand tools

None Identified

Choose an item.

Worker uses personal protective equipment

Personal Protective Equipment

B

Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

B

Shock & Arc Flash Basic

Shock & Arc Flash Advanced / Refresher

Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.

Worker exposed to hot and/or cold environments

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.

Herb Certification 8-hr

Choose an item.

Hazardous Communication

Choose an item.

Worker exposed to lead2

Lead – Awareness

Choose an item.

Lead Worker Training

Choose an item.

Worker exposed to mercury

None Identified

Choose an item.

Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.

Worker exposed to silica2

Silica - Awareness

Choose an item.

Worker works at heights higher than 4'

Fall Protection, Awareness

Choose an item.

Fall Protection, General

Choose an item.

Fall Protection, Advanced

Choose an item.

Ladder Safety

Choose an item.

Fall Protection, Advanced (TLM)

Choose an item.

Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)

Required only if specified in the API

C

Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee

Choose an item.

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B

X

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Choose an item.

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Choose an item.

General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

About the Company

First Tek, Inc.

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