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Project Manager 3 (IT Projects)

First Tek, Inc.

Vancouver, WA

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JOB DETAILS
SKILLS
Adobe Flash, Application Integration, Application Programming Interface (API), Auditing, Best Practices, Billing, Budget Management, Budgeting, Business Administration, Business Analysis, Business Solutions, Capacity Management, Change Management, Computer Science, Conferences, Conflict Resolution, Consulting, Contingency Plans, Contract Management, Corrective Action, Customer Support/Service, Data Collection, Documentation, Driver's License, Enterprise Architecture, Ergonomics, FISMA - Federal Information Security Management Act, Federal Contracts, Federal Laws and Regulations, First Aid, Forecasting, Funding, Gap Analysis, Government, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), Information Technology & Information Systems, Information Technology Software, Internet Security, Interpret Regulations, Investment Management, JavaScript, Management of Information Systems/Technology (MIS), Material Moving, Microsoft Project, Multitasking, Needs Assessment, Negotiation Skills, Network Administration/Management, On Site Support, Onboarding, Operational Strategy, Operations Management, Organizational Development/Management, Performance Analysis, Performance Management, Performance Reviews, Plan Meetings, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Process Hazard Analysis (PHA), Process Improvement, Process Management, Procurement Management, Product Reviews, Project Evaluation, Project Execution, Project Lifecycle, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Quality Assurance, Record Keeping, Regulatory Compliance, Regulatory Submissions, Reimbursement, Relationship Management, Reporting Skills, Requirements Management, Resource Management, Risk, Risk Analysis, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Sales Management, Seminars, Software Development Lifecycle (SDLC), Staff Training, Statement of Work (SOW), Status Reports, Strategic Planning, Surveillance, Systems Analysis, Team Lead/Manager, Team Player, Technical Strategy, Technical Support, Testing, Time Management, U.S. National Institute of Standards and Technology (NIST), United States Department of Energy (DOE), Vehicle Driving, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vendor/Supplier Selection, Work From Home
LOCATION
Vancouver, WA
POSTED
2 days ago
API_PM3_JIM_20241031_CORA.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Project Manager 3 (IT)

Work Group Location

Vancouver

Specialty

OT Project Delivery & Execution

Offsite Work Eligibility*

Situational Telework

Organization

JIM

Number of Days Onsite

2-3 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Telework as per current BPA policy; subject to change with onsite workload requirements.

Overtime

5% anticipated





On-Call

No





Travel

Up to 5% for local meetings





FN Status

NOT open to Foreign Nationals





* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract Project Manager (PM) assignment will provide project management support and assistance to the Operational Technology Strategy & Internal Operations (JI) organization at *** (BPA). This position will work closely with the Controls & Communications (JT), Operational Services (JO), Cyber Security (JS) and Application Services (JD) organizations to coordinate, plan, and facilitate Control Center, Cyber Security and Telecom projects from inception to conclusion. Collaborating closely with, and under the guidance and direction of the BPA Portfolio Manager, the PM in this assignment will work with project teams to draft project plans, facilitate and coordinate project activities, and track, monitor, and provide detailed reporting for multiple designated projects.

Organization

The OT Transmission Technology (J) Work Planning & Delivery (JIM) org is responsible for providing Transmission technology support services including work planning & delivery; procurement and vendor management; and process management, reporting to the Strategy & Internal Operations Manager. Procurement and vendor management support services include IT/OT acquisition, Contracting Officer s Representative (COR) support, contract tracking and measurement, vendor performance tracking, and vendor quality assurance. Additional support services include Demand and Capacity management, business relationship management, business systems analysis, requirements management, portfolio governance, OT project lifecycle delivery, project management support, and project performance reporting. Members of this team are collaborative, self-directed, motivated, and dedicated to BPA s mission.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Provide project management expertise and support and facilitate BPA manager-assigned Control Center (CC) strategic initiative project or projects, from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, work will include:

Identify and request necessary subject matter experts needed during the project.

Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA Performance Managers.

Collaborate with business units and BPA Performance Managers to resolve resource allocation issues.

Schedule and facilitate project team meetings.

Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives.

Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables, and goals.

Draft project plans, resource strategies, and funding estimates required to advance each assigned project / defined effort.

Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.

Organize, coordinate, and facilitate the work of project team(s) and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.

Monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets, or success; provide corrective action recommendations.

Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager / personnel.

Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.

Address and navigate politically sensitive issues in a collaborative and professional manner with BPA manager assistance and guidance.

Provide background information, technical input, options, and recommendations for project decisions as requested by BPA manager / personnel; work with appropriate parties to facilitate resolution of conflicting team positions.

Issue project status reports on a regular or as requested basis.

Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.

Collaborate and work with project sponsors and BPA performance managers to remove obstacles impacting timely project completion.

Draft a final project report, including project lessons-learned , for appropriate BPA management review and acceptance.

Take a pro-active stance on project risk management:

Anticipate and identify potential areas of risk and obtain guidance from appropriate BPA manager or Contracting Officer (CO).

Track, monitor and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.

Maintain issue, risk, and/or action logs.

Develop, draft, and recommend contingency plans to minimize / eliminate risks on an ongoing basis for review and acceptance by appropriate BPA manager / personnel.

Communicate regularly with executive sponsors, key stakeholders, strategic partners, and BPA managers independently and in team meetings.

Support and facilitate the following functions:

Written and verbal sponsor communication.

Project team communications and coordination.

Inter-project team communications and coordination.

Issues and risk management.

Coordination with IT resources.

Coordination with the program enterprise architect.

Team meeting and sponsor meeting management.

Support and facilitate the following deliverables:

Scope Definition and Management.

Implement Organizational Design and Change Management with respect to a culture resistant to change.

Process and System Design requirements.

Communication and project management best practice gap analysis.

Facilitate and/or contribute to OT PMO Process improvement initiatives.

When necessary, manage the successful transition of a project or program of projects to another project manager including any onboarding, training, documentation, and meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.

Coordinate and assist BPA management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A bachelor s degree in business administration, computer science, information technology, engineering, or a related technical discipline is preferred.

10 years of experience is required with an applicable bachelor s degree.

14 years of direct work experience is required without a degree or a non-applicable bachelor s degree.

Experience must include project management of full lifecycle IT Software, IT Hardware, Data Integration, Telecom and/or Network Infrastructure related projects, developing technical specifications and project plans for medium-to large-sized projects.

Note: Level 3 is typically responsible for medium to large -sized projects (25M and higher lifecycle cost). Typically, as it refers to project size is determined by an average of the worker s assigned projects and includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project-funding amount.

Service Desk or Operations and Maintenance (O&M) experience will not meet project experience requirements.

Required Technical Skills & Experience (required on matrix)

Advanced skills with MS Project to include fundamental operation, function, and workflow of MS Project regarding timelines, dependencies, project expectations, milestones, and resources.

Demonstrated ability to manage IT Software, IT Hardware, Data Integration, Telecom, Cyber Security and/or Network Infrastructure projects, and/or Applications Integrations projects in accordance with industry project management principles.

Expert at supporting the full lifecycle of projects through the IT Systems Development Lifecycle.

Expert at eliciting information from stakeholders, documenting and communicating, including via Project Plans, Functional & Technical Specifications, Schedules, Resource Plans, Budgets, and Presentations.

Demonstrated experience with expert-level communication and customer service skills to advance assigned project(s) forward in a large agency environment with multiple stakeholders.

Preferred Skills & Experience (optional on matrix)

Experience delivering projects with Cyber security and/or compliance requirements (ex: NERC-CIP, FISMA and NIST).

IT project and program management experience within an Information Technology or Operational Technology environment

Experience with Agile and Waterfall methodologies.

Additional Requirements (not required on matrix)



Valid U.S. Driver s License is required.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:



Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by



Business Case 101



BPA



BPA OT Systems Life Cycle (SLC)



BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.



Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX



CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX



Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Mai, Brian

Date

6/1/2026

CFTE Job Title

Project Manager 3

Org

JIM

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Click or tap here to enter text.



Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Exposed to a fire in the building

No required training



BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

Choose an item.









Exposed to an earthquake while in the building

No required training



BPA manager will advise of evacuation protocol and designated gathering location.

Choose an item.









Operating office tools (paper cutter, paper punch, staplers, etc.)



No required training



None Identified

Choose an item.







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

Choose an item.









Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

Choose an item.









Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

Choose an item.











Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.









Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

No required training



None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.







Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

Choose an item.











Defensive/Distracted Driving (HRMIS 017057)

Choose an item.









Worker operates forklifts

Forklift Certification

Choose an item.









Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.









Worker operates hand tools

None Identified

Choose an item.









Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.









Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.











Shock & Arc Flash Basic

Choose an item.











Shock & Arc Flash Advanced / Refresher

Choose an item.









Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.









Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.









Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.









Worker exposed to hot and/or cold environments





None Identified

Choose an item.







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.











Herb Certification 8-hr

Choose an item.











Hazardous Communication

Choose an item.









Worker exposed to lead2

Lead Awareness

Choose an item.











Lead Worker Training

Choose an item.









Worker exposed to mercury

None Identified

Choose an item.









Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.









Worker exposed to silica2

Silica - Awareness

Choose an item.









Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.











Fall Protection, General

Choose an item.











Fall Protection, Advanced

Choose an item.











Ladder Safety

Choose an item.











Fall Protection, Advanced (TLM)

Choose an item.









Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)



Required only if specified in the API

Choose an item.









Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.









Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee









Choose an item.







1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B



X





Click or tap here to enter text.

Click or tap here to enter text.

Choose an item.









Click or tap here to enter text.

Click or tap here to enter text.

Choose an item.









Click or tap here to enter text.

Click or tap here to enter text.

Choose an item.









Click or tap here to enter text.

Click or tap here to enter text.

Choose an item.









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Choose an item.









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Click or tap here to enter text.

Choose an item.









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Click or tap here to enter text.

Choose an item.









Click or tap here to enter text.

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Choose an item.









Click or tap here to enter text.

Click or tap here to enter text.

Choose an item.







General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.



F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

About the Company

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First Tek, Inc.

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