Project Manager 3 (Non-IT)

First Tek, Inc.

Portland, OR

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JOB DETAILS

SKILLS

Adobe Flash, Agile Programming Methodologies, Analysis Skills, Application Programming Interface (API), Auditing, Backlog Prioritization, Best Practices, Billing, Budgeting, Business Administration, Business Analysis, Business Plan, Business Support, Change Management, Computer Science, Conferences, Consulting, Contingency Plans, Contract Management, Customer Service Systems, Customer Support/Service, Documentation, Driver's License, Ergonomics, Federal Contracts, Federal Laws and Regulations, Financial Projections, First Aid, Forecasting, Funding, Government, Government Organizations, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), Industry Standards, Information Systems/Technology IS/IT Administration, Interpersonal Skills, Interpret Regulations, Lean Six Sigma, Material Moving, Microsoft Project, Microsoft Visio, Multitasking, Needs Assessment, Negotiation Skills, On Site Support, Organizational Development/Management, Performance Management, Performance Reviews, Policy Development, Procedure Development, Process Development, Process Hazard Analysis (PHA), Product Reviews, Project Evaluation, Project Management Professional (PMP), Project Management Software, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Regulatory Submissions, Reimbursement, Reporting Skills, Requirements Management, Resource Management, Risk, Risk Analysis, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Schedule Development, Scrum Project Management and Software Development, Seminars, Sprint Planning, Staff Training, Statement of Work (SOW), Status Reports, Supply Chain, Surveillance, System Integration (SI), System Lifecycle, Systems Maintenance, Testing, Time Management, United States Department of Energy (DOE), Vehicle Driving, Vendor/Supplier Selection, Willing to Travel, Work From Home

LOCATION

Portland, OR

POSTED

2 days ago

F_0139_HIRING_SAFETY_TRAINING_MATRIX.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Project Manager 3

Work Group Location

Portland, OR

Specialty

N/A

Offsite Work Eligibility*

Situational Telework

Organization

MS

Number of Days Onsite

5 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Overtime

5% anticipated

On-Call

No

Travel

Up to 5% local travel for meetings

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract Project Manager 3 assignment will work within the Customer Support Services (MS) organization at *** (BPA). The role of the Project Manager is to facilitate business projects supporting various Customer Support Services. The Project Manager in this assignment will serve as a point-of-contact, collaborating with the BPA manager, team members, and business stakeholders to plan project stages and assess business implications for each stage as well as monitoring progress and reviewing controls to assure deadlines, standards, and targets are met.

Organization

The Customer Support Services organization provides Load Forecasting and Analysis, Customer Contract Management and Administration, Customer Billing, Customer Metering Services, BPA policy direction, governance, and oversight of BPA s customer (non-Supply Chain) contracting services, and interfaces with front office organizations. Customer Support Services provides overall business management and integration for customer service systems.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Facilitate manager assigned medium to large sized projects from inception to conclusion and in accordance with PMI-based methodology, industry standards, best practices, and internal skill development: Draft project plans, resource strategies, and funding estimates as required to advance each assigned project.

This includes planning project phases and assessing business implications for each phase.

Facilitate a defined original project scope and obtain authorization for changes to the project cost, schedule, or performance.

Forecast and recommend appropriate project resources to fulfill project needs, which must be provided by appropriate BPA performance managers.

Assist the BPA manager in coordinating activities and provide recommendations for allocating team members to project tasks.

Support the project team through the project management process by creating, communicating, and coordinating the project plan.

Assist in facilitating the team process, the interpersonal process by which individuals develop as a team.

Monitor the project schedule, alerting the BPA Manager to any changes to or delays in the schedule.

Monitor and review the project budget for funding and alerting the BPA manager of any budget concerns if applicable.

Plan, coordinate, and facilitate activities for designated projects to verify that goals or objectives of the projects are accomplished within the prescribed timeframe and funding parameters.

Coordinate and facilitate implementation of projects daily regarding scope, budget, schedule, and quality.

Provide the BPA manager with regular updates on assigned projects.

Provide recommendations for reallocating resources or modifying schedules to realign the project plan.

Draft regular status reports, final reports, or deliverables and generate lessons learned.

With approval of the BPA manager, issue final reports and act on lessons learned.

Maintain consistent communication with the project sponsor, performance managers, and clients on project progress vs the plan.

Engage with the business unit and IT teams as needed to facilitate the tasks and activities of the team, understand the business needs, dependencies on other initiatives, and assist BPA management in deploying solutions.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Alert the BPA manager of obstacles or work with the sponsor or performance managers to remove obstacles so that the team can complete the project.

Schedule and facilitate team meetings.

Coordinate activities of sub-teams as directed by the BPA manager.

Allocate time in the project plan for the project team to attend all recommended training.

Project Manager must take a proactive stance on risk management:

Immediately halt the activity or process when in doubt (i.e. violating BPA policies, vendor/project performs outside of executed contract/task order. Work with proper channel (i.e. COR/CO) to ensure the individual or team member, including the vendor involved if applicable, understands not to proceed further until clarity is achieved.

Analyze and identify areas of risk and obtain appropriate guidance from BPA manager or Contracting Officer.

Maintain issue, risk, and action logs.

Coordinate revised project requirements, milestones, and deliverables.

Develop and recommend contingency plans to minimize or eliminate risks on an ongoing basis.

Draft regular status reports, final reports or deliverables and generate and act on lessons learned.

Support change management and business analysis activities as needed for the projects.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Bachelor s degree in computer science, information technology, business administration, engineering, or a related technical field is preferred.

10 years of direct work experience is required with a bachelor s degree.

14 years of direct work experience is required without a degree or applicable degree.

Experience must include direct work experience in project management capacity, including all aspects of process development and execution, including strong familiarity with project management software

Required Technical Skills & Experience (required on matrix)

10 years of demonstrated project management experience, to include:

Fundamental operation, function, and workflow of a project management system regarding timelines, dependencies, deliverables, milestones, and resources.

Use of industry standard methods and tools for managing schedules, dependencies, resources, funding, and development of technical specifications and project plans.

Coordinating or running multiple projects simultaneously.

Working knowledge of System Life Cycle (SLC) principles.

Demonstrated experience with Visio flowcharts.

Demonstrated experience with Microsoft Project or similar project management software.

Preferred Skills & Experience (optional on matrix)

Project Management Professional (PMP) certification.

Experience in iterative development (e.g. Agile, Scrum, Lean, Six Sigma).

Experience in a government or utility organization.

Change Management experience.

Demonstrated experience to facilitate story development with product owner, manage project backlog, facilitate sprint planning sessions, and manage task burndown.

Additional Requirements (not required on matrix)

Valid U.S. Driver s License is required.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by

Business Case 101

BPA

Change Management

BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Nakaji, Jinah

Date

5/27/26

CFTE Job Title

Project Manager 3

Org

Customer Support Services, MS

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Click or tap here to enter text.

Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B

Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B

Operating office tools (paper cutter, paper punch, staplers, etc.)

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

Choose an item.

Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

B

Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

B

Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

Choose an item.

Defensive/Distracted Driving (HRMIS 017057)

Choose an item.

Worker operates forklifts

Forklift Certification

Choose an item.

Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.

Worker operates hand tools

None Identified

Choose an item.

Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.

Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.

Shock & Arc Flash Basic

Choose an item.

Shock & Arc Flash Advanced / Refresher

Choose an item.

Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.

Worker exposed to hot and/or cold environments

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.

Herb Certification 8-hr

Choose an item.

Hazardous Communication

Choose an item.

Worker exposed to lead2

Lead Awareness

Choose an item.

Lead Worker Training

Choose an item.

Worker exposed to mercury

None Identified

Choose an item.

Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.

Worker exposed to silica2

Silica - Awareness

Choose an item.

Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.

Fall Protection, General

Choose an item.

Fall Protection, Advanced

Choose an item.

Ladder Safety

Choose an item.

Fall Protection, Advanced (TLM)

Choose an item.

Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)

Required only if specified in the API

Choose an item.

Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee

Choose an item.

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B

X

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Choose an item.

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Choose an item.

General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

About the Company

First Tek, Inc.

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Project Manager 3 (Non-IT)

First Tek, Inc.

Portland, OR

About the Company

First Tek, Inc.

Resume Resources

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