Project Manager

JOB SUMMARY: The Project Manager is the leader of a project team and the person responsible for the timely completion of the company’s construction projects consistent with company’s employee manual, safety manual, and Quality Assurance Manual. The PM is the company’s liaison to the owner and the primary point of contact for the owner’s consultants, project staff, subcontractors and suppliers. The PM is a role model, projecting the company’s core values of respect, honesty, integrity, personal conduct, diversity, inclusion and the safety of others.

PROJECT MANAGER DUTIES:

CULTURE AND POLICY:

• A Project Manager understands and follows company employees, safety and quality policies and procedures
• A Project Manager understands that construction projects require diligent plans and controls to ensure that workplace hazards are anticipated and eliminated or managed to ensure worker safety.
• PM understands that the quality of the company’s work is a long-lasting statement about the quality of our services.
• A PM is able to treat co-workers and vendors with respect despite the high pressure situations that are common to their duties.
• A PM embraces the notion that we all perform better when we are enjoying our work, overcoming

challenges, learning and winning. The company’s PM leads by example, sharing both wins and lessons learned appropriately.

SUPERVISION &PROFESSIONAL DEVELOPMENT:

• A PM is a champion of continuous personal and professional development; embracing and promoting opportunities for all employees to cultivate skills, learn from mistakes and share lessons learned with others.
• The PM accommodates specific or strategic requests from the Executive team and utilizes staff resources to  implement directives with delegated ownership in the outcome.
• The PM is the primary supervisor of the superintendent, project engineer and assistant superintendent. The PM demonstrates ownership of each staff member’s performance.
• At all times the PM is evaluating the sufficiency and effectiveness of the Superintendent, Project Engineer and Assistant Superintendent training manuals and their content; making formal recommendations to the OM as improvements are identified.
• The PM guides the creation, tracking and adjustment of personnel development plans for the Superintendent ,Assistant Superintendent(s) and Project Engineer(s) working on their projects. The PM embraces the role of setting and achieving goals that will benefit the employee, the company and its clients.
• The PM has a large influence on whether the company will get a repeat project from a current client and is often conversing with contacts that could provide new opportunities. PM to conduct themselves, the site and all communications in a professional manner.
• The PM participates in events promoting the company; engaging clients, architects and other project contacts to identify new opportunities. When new opportunities are identified, the PM coordinates with executives, marketing and estimating to ensure responsive, timely and effective engagement.
• The PM keeps their and their staff's resume's up to date in preparation for use in presentations and RFPs.

Scheduling & Proactive Planning:

• A company’s  PM recognizes that the timely completion of our projects is paramount. Project delivery delays create unwelcome work for our clients, reflect poorly on the company’s brand and reduce the revenue generating capacity of our portfolio.
• The PM is responsible for creating, publishing, communicating, administering, enforcing and adjusting the project schedule.
• The PM works with the Superintendent to ensure that 4 week schedules are regularly produced and milestones achieved consistent with the critical path project schedule.
• The PM and Superintendent are constantly looking for opportunities to accelerate the project schedule. When the project experiences delay, the PM leads the staff to develop recovery plans and mitigation strategies.
• The PM is transition manager for the Estimating / Purchasing department when conceptual budgets evolve to become a real project.
• The PM shall read and understand the Owner Agreement including change order and billing requirements.
• The PM shall develop preliminary General Conditions Budgets, critical path schedules, and project logistics that ensure that projects start on time and exceed scheduled production.
• A company’s PM consistently monitors the operational performance of the projects assigned to them. Evaluating reports and schedules and site conditions to discover opportunities to expedite delivery, reduce costs and expand the knowledge base of site personnel.
• An ECOM PM regularly proposes success stories and lessons learned from past and current projects to help project teams capitalize on opportunities and avoid repeating mistakes.

BUDGET & BILLINGS MANAGEMENT:

• The PM recognizes the importance of accurate budgets and revenue projections. PM embraces its role as a facilitator of information transfer, problem solving and cash flow.
• A company’s PM understands their role in supporting the billing cycles that occur each month; recognizing that the company and its vendors depend upon timely payments to meet financial and schedule obligations.
• The PM uses their familiarity with the company’s  scope of work, contract documents, sub-tier agreements to ensure that billings are accurate and properly formatted.
• The PM constantly updates a log of Opportunities and Issues that could impact the cost or schedule of the project.
• PM is responsible for receiving and evaluating instructions and site conditions to identify potential impacts to the project cost or schedule. When instructions or conditions warrant a change in price or duration of the project, PM timely prepares Pending Change Orders to the owner and diligently pursues their approval.
• The PM is an expert on the company’s obligations to the owner and its vendors. PM causes sub-tier scopes of work to be developed and immediately communicates any perceived "gaps", budget or production concerns to purchasing.
• The PM coordinates and leads a preconstruction meeting with each sub-tier contractor. PM ensures that scope, pricing and site logistics are completely understood and agreed to prior to issuing a notice to proceed to a vendor
• When changes to sub-tier agreements are necessary, PM works to ensure that sub-tier estimates are accurate, fair and transparent. Whenever possible, PM uses its influence to optimize change impacts to benefit the owner and the company,

CONFLICT RESOLUTION/PROBLEM SOLVING:

• The PM is a problem solver focused on resolving disputes or non-compliance issues that could disrupt the planned completion of the project. The PM is able to appreciate each parties position and develop solutions that are as fair as possible and responsive to the company’s obligations to the owner.
• The PM ensures that problems are solved according to agreements made; holding staff and vendors responsible for the timely execution of their roles in the solution.

MEETINGS & COMMUNICATION:

• A company’s PM leads all meetings with the Owner and participates strategically in meetings with consultants, utility providers, jurisdictional staff, vendors and suppliers.
• The PM causes staff to track and regularly communicate the status of directives, RFIs, pending change orders, ASIs and Opportunities and Issues logs.
• The PM ensures that meetings and their agendas are strategic, adequate and productive. PM ensures that accurate notes are taken, action items are assigned, and meeting notes are timely distributed to appropriate parties.
• A company’s PM participates in executive and company meetings as requested and contributes information and ideas appropriately.
• The company’s PM prepares weekly project management reports and timely delivers these accurate reports to the Operations Manager.
• The PM assures that all documents are being created according to current templates and stored according to the current Document Management Protocol.

KNOWLEDGE, SKILLS AND ABILITIES:

• Provide direction to and resolve problems amongst subcontractors and vendors within PM scope of work.
• Communication using the following tools: telephone, fax machine, written logs, email, computer, Smartphone and video camera.
• Ability to work with no supervision.
• Ability to meet deadlines, prioritize assignments and provide recommendations.
• Communicate professionally and effectively.
• Strong organizational skills.
• Strong ability to multi-task.
• Excellent written and verbal skills.
• Excellent working knowledge of Microsoft Office Products.
• Viewpoint Software experience preferred
• Ability to follow processes and procedures.
• Maintain and exercise integrity in all business dealings.
• Ability to work with a variety of Project Manager(s), Superintendent(s) and other business associates.

T&T Staff Mission Statement:

T&T Staff Management, Inc. is a Human Resources Outsourcing firm (or PEO) that is dedicated to providing superior solutions to problems in the areas of Human Resources, Workers' Compensation, Safety, Employee Benefit Administration, and Payroll to increase profitability and productivity for our client companies while simultaneously saving them time, and reducing labor costs and liability.

Company History:

Established in 1992, we have become the largest most financially sound Professional Employment Organization (PEO) in the Southwest. Our focus at T&T Staff is to assist you with your business whether large or small, to control costs, save time and eliminate time-consuming paperwork. Our professional staff is prepared to help you get in compliance with federal agencies such as OSHA, Wage and Hour, and EEOC which in turn can reduce costly employee turnover. We'll take care of the complex maze of federal, state and local regulations so you don't have to.

Our Safety / Risk Management Department is staffed with four Safety Specialist all who are OSHA 500 & 501 authorized trainers and who are all certified CPR/First Aid Instructors as well as one licensed Insurance Adjusters. Better human resource services, accurate payroll service, timely claims investigations, reduced accounting cost and outstanding customer service, that's who we are.

As a Character First! Company we strive to maintain the highest ethical standards in business holding to the belief that partnerships established on integrity are long lasting.