Project Manager II (non-IT)

Project Manager – Global Philanthropy Operations

Pay: $50-60/hr
Duration: 12-18 month contract with the potential for conversion based on headcount and performance
Schedule: 8 AM to 5 PM
Location: Hybrid in North Chicago preferred - Open to remote for the right candidate

Position Summary

We are seeking an experienced, highly organized Project Manager to support global philanthropy and corporate responsibility initiatives. This role combines project management, operational coordination, data analysis, reporting, and stakeholder engagement to help maximize the impact of charitable giving, employee engagement, disaster relief, and community grant programs.

The ideal candidate brings a strong operations background and the ability to manage multiple complex, cross-functional projects simultaneously. This individual will develop detailed project plans, coordinate resources, track milestones and deliverables, maintain reporting tools, and provide leadership with actionable metrics and insights.

Experience in corporate social responsibility, philanthropy, or the pharmaceutical industry is beneficial but not required. Candidates with strong project management, operational planning, and analytical skills from agency, corporate, or other complex environments are encouraged to apply.

Key Responsibilities

Project Management & Strategic Planning

• Develop and maintain detailed project plans, workplans, timelines, and milestone trackers.
• Coordinate multiple concurrent initiatives, ensuring clear ownership, accountability, resource alignment, and timely execution.
• Monitor project progress, identify risks or obstacles, and coordinate solutions with cross-functional stakeholders.
• Support strategic planning and organize team resources to achieve key program deliverables.
• Coordinate with approximately 10–20 internal and external partners and stakeholders across complex initiatives.

Data Analysis, Metrics & Reporting

• Collect, organize, analyze, and report on program metrics, key performance indicators, and operational data.
• Maintain and enhance existing dashboards, reporting tools, and tracking systems to support leadership visibility and decision-making.
• Prepare periodic reports and insights related to program performance, community impact, employee engagement, and philanthropic initiatives.
• Support data integrity, reporting consistency, and documentation for leadership reviews, audits, and compliance requirements.
• Use Excel and other reporting tools to extract, track, interpret, and present data.

Operational & Financial Coordination

• Support the coordination and execution of employee giving campaigns, volunteering initiatives, and corporate philanthropy programs.
• Track budgets, invoices, payments, grants, and related financial activities.
• Assist with the administration and processing of community grants, disaster relief efforts, employee relief programs, and other philanthropic initiatives.
• Maintain organized documentation, operational trackers, and reporting processes.
• Coordinate with internal departments and external partners to resolve inquiries, address issues, and keep projects moving forward.

Stakeholder Engagement & Process Improvement

• Collaborate with cross-functional teams, community partners, vendors, and internal business stakeholders.
• Improve workflows, strengthen operational processes, and establish consistent project tracking and reporting practices.
• Support the use of technology and data management platforms to improve efficiency and reduce manual administrative work.
• Communicate project status, priorities, risks, and deliverables clearly to stakeholders and leadership.

Required Qualifications

• Strong experience in project management, operations management, or program coordination.
• Demonstrated ability to manage multiple complex projects and competing priorities simultaneously.
• Advanced organizational, planning, and time-management skills.
• Strong Excel skills, including data tracking, analysis, reporting, and data extraction.
• Experience maintaining metrics, reporting tools, dashboards, databases, or other data management systems.
• Experience tracking budgets, invoices, financial information, or operational expenditures.
• Excellent written and verbal communication skills.
• Proven ability to coordinate cross-functional stakeholders and drive accountability for deadlines and deliverables.
• Ability to work independently while collaborating effectively with diverse teams.

Preferred Qualifications

• Experience in corporate social responsibility (CSR), corporate responsibility, global philanthropy, social impact, corporate foundations, or community programs.
• Pharmaceutical, biotechnology, healthcare, or agency experience supporting corporate clients.
• Familiarity with Tableau, Power BI, Gantt charts, or similar project planning and reporting tools.
• Experience with grant management, employee giving, disaster relief, community engagement, or employee volunteering programs.
• Familiarity with platforms such as Benevity or CyberGrants; experience with these systems is not required.
• Bachelor's degree preferred; equivalent relevant experience may be considered.